Annual Meeting Minutes

Whittier Community Association

Annual Meeting

Whittier Elementary School

November 22, 2011




Bill Watt, President                                                     

Eric Struntz, Vice-President                          

Bernarda Jackson, Treasurer                          

Paul Zimnik, Director                                  

Michael Brown, Director

Gary Waas, Director



Jenny Marino, Secretary

Bill Ryan, Director


Others Present:

Nancy Keen, Vanguard Management, Community Representative

Shelly Henning, Recording Secretary

Corporal John Corbit,

Approximately 20 Homeowners



Mr. Bill Watt, President of Whittier Community HOA called the annual meeting to order at 7: 07pm with a quorum present.


  1. Roll Call and Certification of proxies:

A quorum of 159 proxies was required.  184 proxies were received and approximately 20 homeowners were present – a quorum was met.

B.  Proof of notice of meeting or waiver of notice:

The fact that Management received a large amount of proxies and that residents attended is proof of notice.

C.Drawings for HOA fees:

1.Winner drawn from proxy


2226 W. Palace Terrace

2.Winner present at meeting:

Doug Chapin

 2205 Independence




      The Board and the Homeowners discussed the minutes.

      Motion:  To approve the minutes.   

      Homeowner/Homeowner                       Vote:  Unanimous





A.Report from the President:

The President mentioned several items:

  • Ausherman is still looking for a company to build the condos.
  • The Community in this economy is still pretty healthy. 
  • The Whittier Web site has a lot of information. 
  • Trash Pilot Program – the City has indicated they are going to continue with it.


IV.Reports of Committees, if any:

ACC:  working on re-advising a few things.


V.Election or appointment of inspectors of election.


VI.Election of Directors:

There are 3 Board positions available.  There are 3 nominationsThe nominees are:  Michael Brown, Paul Zimnik, and Dave Fowler.  All of the Board positions have a three year term.

Motion:  Nominate the three (3) candidates running for the positions to be elected to the Board.

 George Long/Homeowner                     Vote:   Unanimous


VII.Unfinished business:

             There was no unfinished business.


VIII.New Business:

             Homeowner Concerns:

   Many of the concerns were discussed with Corporal Corbit, Frederick Police Department.

  • Speed is an issue in the neighborhood.  Homeowner’s are concerned and discussed speed bumps and speed cameras with the officer.
  • Dogs are not being kept on leashes.
  • Rash of Burglaries in the area.  Trim shrubbery.  Exterior lights on at night.  Close curtains at night.  Document your serial numbers on electronics – will help insurance companies and the police to track crimes.
  • Motor vehicle theft is at its highest.  Generally kids looking for unlocked cars to steal electronics.  This seems to be the most popular crime among the juveniles.  Lock your cars and remove electronics.
  • Call (301)600-2102 for suspicious activity.
  • Waller House and Lakeside need the #’s painted on parking spots.  Whittier uses Dorsey Towing Company.



            There being no additional business the Annual Meeting was adjourned at 8:09pm.

Motion: Adjourn the meeting.

      Homeowner/Homeowner                       Vote:  Unanimous



Respectfully yours,




Shelly Henning

Recording Secretary