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Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

March 27, 2012

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on March 27, 2012 at 7:00 p.m.


Present

Bill Watt, President|
Eric Struntz, Vice President, arrived at 8:14
Bernarda Jackson, Treasurer, arrived at 7:25
Jenny Marino, Secretary
Paul Zimnik, Director
Gary Wass, Director
Dave Fowler, Director

 

Absent

Michael Brown, Director
Bill Ryan, Director

 

Others Present

Nancy Keen, Vanguard Management, Community Representative
Liz Van Brunt, Recording Secretary
Jeremy Holder, Ausherman Properties

 

 

I. CALL TO ORDER
 

Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 7:12 pm with a quorum present.

 

II. MINUTES

 

The Board discussed the February 28, 2012 minutes. Motion to approve the February 28, 2012 meeting minutes as amended. Zimnik/Fowler Vote: 5/0/0

 

III. HOMEOWNER FORUM/SPECIAL GUESTS

 

A. Mr. Jeremy Holder, Vice President of Development - Ausherman Properties
S poke about proposed residential condo developments in Whittier. There would be 70 two bedroom condo units in five buildings. They will have about the same footprint as the Ridgeview Condos. The units will have 9 foot ceilings. The buildings will be just under 49 feet with space for elevators. The goal is a for sale product, not a rental facility. There is no guarantee of that though. Financing is the key element. The buildings will be condominiums. There could be a mix if the economy affects sales. Groundbreaking would be August at earliest and earliest occupancy would be spring 2013. The condos would be built in phases. They would have their own HOA that would fall under the main Whittier HOA. The board inquired about posting renderings and details on their website. This could possibly be done once permits are finalized.

B. There were no Homeowners present to address the Board.

 

IV. MANAGEMENT REPORT

 

A. Whittier Elementary School Maintenance Contract
There was an increase of 2% for 2012. No increase in 2013 and a 2% increase in 2014. Motion to approve the Whittier ES maintenance contract as written. Marino/Jackson Vote: 5/1/0

B. Hood College Swim Team
Request MAC and the Hood College Hammerheads would like to rent the pool for their summer practices from 5:30 a.m. - 10:00 a.m. for approximately 9 weeks. They pay hourly and provide lifeguards. Motion to approve these swim teams use of the Wetherburne Pool as requested. Zimnik/Jackson Vote: 6/0/0

C. Whittier Operating Account
Vanguard recommended the transfer of funds from the operating checking account of $150,000 to a Smith Barney CD maturing every three months. Motion to approve the transfer as recommended. Zimnik/Fowler Vote: 6/0/0

D. Option to Stock Whittier Lake
The board discussed the effects of an increased amount of fisherman if the lake was stocked. It wasn’t felt that it would be to the community’s advantage. The board appreciated that the city inquired whether they should stock the lake. No action is required.

E. Collection Decisions
****** Attorney recommends to file lawsuit. Motion to pursue the lawsuit as recommended. Zimnik/Jackson Vote: unanimous

*******. Unable to serve the lawsuit. Motion to authorize the skiptrace as recommended. Zimnik/Fowler Vote: unanimous

********. Motion to pursue the lawsuit******************** Vote: Zimnik/Marino Vote: 4/0/2

Lien – ***** Motion to file a lien as recommended. Zimnik/Fowler Vote: 6/0/0

F. Pool
The swim team will use the Greenleaf pool for meets and Cobblestone will open earlier on those days.

 

V. COMMITTEE REPORTS

 

A.  ACC: none

B.  Pool Committee: none

C.  Townhouse Committee: none

D.  Condo Committee: : Laketree has requested a dog waste pickup business install waste stations around the lake. The board considered the cost and reality of maintenance.

E. Landscaping Committee: Yards are weedier than normal. Christopher’s Crossing is particular bad. They have paid twice to have it aerated. It needs to be done again. Classic could come to the April meeting. The condos under the power lines along Christopher’s Crossing had a lot of trees removed and doesn’t look good anymore. The top part of the Longfellow Court reforestation hill needs mowed more than three times a year. This section is not part of the reforestation area.

F. Communication Committee: The pizza shop was asking if he could place an ad in the newsletter. There is no paper newsletter. Everything is on the website. A coupon has been posted on website.

G. Social Committee: none

H.  Treasurer’s Report:  It was suggested to move a CD from Wells Fargo to SunTrust. The treasurer also had a question regarding the two (2) small snow clearings this year.

 

 

VI. OLD BUSINESS

 

Some condos’ trash corrals have new cans that are bigger and that leaves very little room to move in there. There was a suggestion to install rat boxes. There seems to be increased rats due to the reduced frequency of trash removal.

 

VII. NEW BUSINESS

 

A. The proposal for one new fountain came from the company that the city uses. It could be funded from excess funds. The board would like to add the lights. This is for aesthetics since the diffusers aerate the lake. The city funds the electricity and maintenance of the diffusers. It is unlikely that the fountains would be maintained by the city. The current power issues need to be resolved. A commitment is needed from the city that the electrical works and they will provide what ever is required up to the water’s edge. Motion to approve the fountain as proposed, including the lighting, contingent on the city fixing the electrical problems and committing to any wiring required up to the edge of the water. Zimnik/Jackson Vote: 5/0/1 Wass Abstained

B. Some discussion on the liquor store signs around the property. It was suggested to ask the owners to remove them.

 

VIII. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the board meeting adjourned at 9:00 p.m. Motion to adjourn the meeting at 9:00 p.m. Zimnik/Marino Vote 6/0/0

 

 

 

 

 

Respectfully yours,

 

Liz Van Brunt
Recording Secretary