Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

April 24, 2012

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on April 24, 2012 at 7:00 p.m.


Present

Bill Watt, President|
Eric Struntz, Vice-President (arrived at 7:04)
Bernarda Jackson, Treasurer
Paul Zimnik, Director
Jenny Marino, Secretary
Michael Brown, Director
Gary Wass, Director
Dave Fowler, Director

 

Absent

Bill Ryan, Director

 

Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
Jeremy Holder, Vice-President of Land Development with Ausherman Properties
Donnalee Kudla, Classic Landscaping
Cheryl, Rodgers Consulting
A Representative for the Keller Family

 

 

I. CALL TO ORDER
 

Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 7:00pm with a quorum present.

 

II. MINUTES

 

The Board discussed the March 27, 2012 minutes and A Board Member wanted more clarification on two items in the Treasurer’s Report. Motion: To approve the minutes with clarification in the Treasurer’s Report. Marino/Fowler Vote: Unanimous

 

III. HOMEOWNER FORUM/SPECIAL GUESTS

 

A. Jeremy Holder with Ausherman Properties
Ausherman Properties will be assisting the Keller family with a request to annex property located at Yellow Springs and Rocky Spring Road into the City of Frederick. This is proposed to be a residential development. As an adjoining property, the Whittier Community Association will be receiving an official notice from the City, but Mr. Holder offered to attend this meeting to discuss the proposed project and answer any questions. Cheryl with Rodgers Consulting also attended the meeting along with a Representative of the Keller family. The annexation was filed in March. They are in the first steps of the public notice process. They will be in front of the Planning Commission in June or July. The Mayor and Board will have final say if the property gets annexed into the City. The next step is the Master Plan Approval and could take 4 to 5 years. Neighbors wouldn’t move in for at least 5 years and it could be a 10 year build out. Ausherman Properties would like 750 units with a mix of single and townhomes but they do not have absolute control over it. The access to the community will be off of Yellow Springs and Rocky Springs. From a water and sewer perspective the city has already planned to service it. Ausherman Properties will have to also do traffic assessments to determine if any roads will need to be widened.

B. Donnalee Kudla, Classic Landscaping
Because of the unusual weather this year the Season has been a challenge. The weeds did not die off due to the mild winter and then there was early growth due to the extremely warm March. Ms. Kudla stated that Classic has not ever had to start mowing in March before. A Board Member discussed the Christopher’s Crossing turf area and that it needs more attention. Christopher Crossing is open to the sun exposure which makes it be very dry. The Board asked if there is anything that we could do to retain the moisture there. The Board briefly discussed if they should put something there other than grass. They discussed the possibility of reseeding again and that hydro seeding maybe an option. Classic mows the property 24 times a year. The Board discussed using dyed mulch and that it is a better product now but would be expensive to change to. The Board would like to see that the pansies are thicker and would like to see that the beds get weeded more often.

C. Homeowner's Forum:

Three issues were discussed by the Board.

  1. What is the end result when a Homeowner doesn’t follow guidelines? We can withhold pool passes.
  2. Shrubs have overgrown around the utility boxes and are blocking the sidewalk in the community. They need to be trimmed back.
  3. It was asked if covering your automobile with a car cover is allowed in the community. It is allowed.

 

IV. MANAGEMENT REPORT

 

A. Hood College/MAC Swimteam Request:
The Hood Aquatics Director, Don Feinberg, contacted Management to inquire if the Whittier Association would also be interested in renting the Greenleaf and Cobblestone Pools for Monocacy Aquatic Club (MAC) morning practices. They would like to use Greenleaf in the morning prior to the Whittier swimteam’s practice. Management verified with Heather Fulton, the Whittier Swimteam Director, and he is fine with that arrangement. They would use the pool from 7am until 10am. The Community would charge $25.00 per hour. Their season is June 11th thru August 3rd. Motion: To approve the request. Struntz/Fowler Vote: Unanimous

B. ACC/Appeal (*****):
The ACC committee denied this homeowner’s application for an exterior paint color change, as shutters, entry door and garage door are not the same color. The homeowner would like the shutters painted black, entry door red and garage door white. The siding on the house is gray; the white on the garage doors would match the trim on the house. The Board wants to remain consistent thru out the neighborhood. The Board would like some time to look at the other homes in the same area. Motion: Table until the Board has an opportunity to look at homes in the same area.

C. Restripe and Number Parking Spaces:
The parking spaces stripe and numbers are faded on Dunmore Court, Waller House Court, Lakeside Drive and Wynfield Court. Several homeowners requested at the Annual Meeting in November to have these lines and numbers repainted. Wynfield doesn’t have numbers. This would come out of the reserve funds. The Board discussed the three different bids that Management obtained. Motion: To approve Jet Services proposal to stripe and paint numbers on the curb. Zimnik/Fowler Vote: Unanimous

D. Fountain:
Management contacted Roelkey Meyers, Director of Parks and Recreation with the City of Frederick regarding the offer for a new fountain. The City is very interested in the offer and would like to move forward. They had the City’s electrician look at the power source and everything looks fine. There is a possibility, if there is not a separate 115 volt line available to run the lights, an additional transformer to power the control center will need to be installed for an additional $500.00. A copy of the email from Roelkey Meyers and Joe Pinkerton with Aquatic Environmental Specialist is enclosed for the Board’s review. The City has agreed to maintain it. The first year the fountain would be maintained under the warranty. Motion: To approve up to $500.00 for any additional needed electrical for the lights for the new fountain. Zimnik/Fowler Vote: 6 For /1 Abstain/ 1 Against.

E. Storm Drain/Laketree Condominium Rodent Complaint:
Gladhill Pest Services has provided a quote for dealing with the rodent problem at the storm drain and the Laketree Condominiums. Some of the other condos are having the same problem too. Since they have changed to other trash cans the problem has decreased. The new containers seem to have solved the problem. The Board would like to wait and see if it is no longer an issue.

F. Collection Issues:

  1. ******** (****) The Homeowner is requesting a waiver of the $45.00 Notice of Intent fee assessed to the account. The Board discussed that this is a hard cost to the Community. Motion: Deny the waiver request. Zimnik/Marino Vote: 7 For/ 1 Abstain.
  2. ******* (****) The Homeowner stated that the Notice of Intent letter and their payment crossed in the mail and wanted the Notice of Intent fee waived. The Board discussed that this is a hard cost to the Community. Motion: Deny the waiver request. Zimnik/ Struntz Vote: 6 For/ 2 Abstain

 

V. COMMITTEE REPORTS

 

A.  ACC: none

B.  Pool Committee:none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee:none

F. Communication Committee: none

G. Social Committee: The Board discussed the Annual Yard Sale. The Board discussed putting out an announcement for the yard sale. It will be the 2nd Saturday in June. Management will put an ad in the paper at the time of the sale. Signs will need to be made. Mr. Zimnik will put it on the web.

H.  Treasurer’s Report:  none

 

 

VI. OLD BUSINESS

 
  1. There was no old business discussed.

 

VII. NEW BUSINESS

 
  1. There was no new business discussed.

 

VIII. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 9:00pm. Motion: To adjourn the meeting Fowler/Wass Vote: Unanimous

 

Please note the next scheduled meeting is May 22, at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary