Minutes

Present

Bill Watt, President
Bernarda Jackson, Treasurer
Nancy Sweet, Director
Bill Ryan, Director
Dave Fowler, Director

Absent

Eric Struntz, Vice President
Jenny Marino, Secretary
Paul Zimnik, Director
Michael Brown, Director
 

Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary

Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 8:00 pm with a quorum present.

II. MINUTES

The Board discussed the October 23, 2012 minutes. Motion: To approve the minutes. Ryan/Fowler Vote: 3 for 2 abstain

III. HOMEOWNER FORUM

There were no concerns to address the Board.

IV. MANAGEMENT REPORT

A. ACC Application/Board Consideration/ *******:
This homeowner is requesting permission to install their fence on Association property since there is a large tree on the property line. The ACC Committee denied their request. The Board stated that they cannot give the Homeowner permission to go outside of their property line. The Board agreed with the ACC. We agree with the ACC Committee. Motion: That we agree with the ACC and support their decision. Ryan/Fowler Vote: Unanimous

B. Unauthorized Tree Removal:
The Attorney for the Association forwarded a letter to Paul Sill, owner of the Lakefront Center on November 8, 2012 regarding the estimated costs associated with the unauthorized removal of the trees at the front entrance sign. To date, there has been no response from Mr. Sill. The attorney has recommended if Mr. Sill did not attend the Board meeting that the Board should precede with legal action against him for the damages. The damages are approximately worth $60,000.00 Motion: Tell the attorney to proceed with legal action. Ryan/Watt Vote: Unanimous

C. Deferred Assessment Resolution:
At the end of each year Goldklang Group recommend that, for tax purposes, the Board pass a deferred assessment resolution. The resolution simply means that the Association will plan to use any surplus earned this year during the following year. Motion: The Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion. Ryan/Jackson Vote: Unanimous

D. 2011 Audit:
The Board reviewed and accepted the audit. It is a clean audit. The only issues are the Homeowner’s delinquency which is approximately one in every 5 homes. Motion: That we approve the audit. Ryan Jackson Vote: 4 for 1 abstain

E. Bad Debt Write Off/ ********:
This property foreclosed in January 2011. It has been transferred to a new homeowner and all amounts due from January 2011 to the present have been paid. The pre-foreclosure balance is $758.54 and needs to be written off to bad debt. Motion: That we write off the bad debt. Ryan/Jackson Vote: Unanimous

V. COMMITTEE REPORTS

A.  ACC: none

B.  Pool Committee: none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee:none

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none

A. President:
Bill Watt discussed that he would like to step down as President and nominated Dave Fowler as the new President. Motion: Mr. Fowler for President. Watt/Ryan Vote: 4 For 1 Abstain

B. Vice-President:
It was discussed by the Board to elect Bill Ryan as Vice-President. Motion: To elect Bill Ryan as Vice-President. Watt/Fowler Vote: Unanimous

C. Treasurer:
The Board discussed that they would like to see Bernarda Jackson remain as the Treasurer. Motion: Bernarda as Treasurer. Watt/Ryan Vote: Unamimous

D. Secretary:
The Board was in agreement with Jenny Marino remaining as the Secretary. Motion: For Jenny to be the Secretary. Watt/Ryan Vote: Unanimous

VII. OLD BUSINESS

A Board member stated that the radon in his home has increased some recently.

I. NEW BUSINESS

There was no new business discussed.

IX. ADJOURNMENT

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:26pm. Motion: To adjourn. Ryan/Jackson Vote: Unanimous

Please note the next scheduled meeting is January 22, at 7:00PM.

Respectfully yours,

Shelly Henning
Recording Secretary