Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

April 23, 2013

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on April 23, 2013 at 7:00 p.m.


Present

Dave Fowler, President
Bill Ryan, Vice-President
Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Nancy Sweet, Director
 

 

Absent

Eric Struntz, Director
Paul Zimnik, Director
Bill Watt, Director
 

Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary

 

 

I. CALL TO ORDER
 

Mr. Dave Fowler, President of Whittier Community HOA called the regular meeting to order at 7:03pm with a quorum present.

 

II. MINUTES

 

The Board discussed the March 26, 2013 minutes. Motion: To approve the minutes as written. Ryan/Marino Vote: Unanimous

 

III. HOMEOWNER FORUM

  There were no Homeowners present to address the Board.

 

IV. MANAGEMENT REPORT

 
  1. Tot Lot Surfacing: Management has recommended that the wood carpet at all four tot lots (located at Carrington Drive, Emerson Drive, Lakeside Drive and Balmar Alley) be replenished. Sports Systems and Playground Specialists have submitted proposals. Playground Specialists are using more material. Motion: Move that we use Playground Specialists. Ryan/Marino Vote: Unanimous
  2. Community Yard Sale: Homeowners have been requesting another community yard sale. It is usually held on the 2nd Saturday in June. Management will place an ad in the Frederick News Post. The Board would also like it posted on the web site. The Board discussed sending out a postcard to the single family and town homes to notify them of the sale. Management will notify the condo managements. The sale will be from 8:00am to 12:00pm on the second Saturday of June. Motion: To do the yard sale and send out a notice to the single family homes and townhomes. Ryan/Sweet Vote: Unanimous Action: Management to notify the Condo Managements.
  3. ******* The homeowner owes $3,338.66 and is offering $2,539.00. They are doing a short sale on the property and have a buyer for the home. The Association would be writing off $635.66. Motion: That we accept it. Ryan/Jackson Vote: Unanimous
  4. Classic Issues:
    1. Common Area: A Board member reported that a common area that borders their property is not being maintained by Classic. Donnalee had been made aware of it last season. Management will contact Donnalee again.
    2. Snow damage/Wynfield Ct.: Damage had been done to the grounds in the previous year when there was snow removal. Soil was dug up when they were plowing and still has not been corrected. Action: Management to talk with Classic again.

 

V. COMMITTEE REPORTS

 

A.  ACC: none

B.  Pool Committee: It was mentioned that it would be great if there was a way to get the neighbors around the pool to call if they should see vandalism.

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee: Board members were not as pleased with the landscaping company. Management had already spoken with the owner of Classic. Management has asked for monthly written reports. In general they have been pretty good. The Board stated if the community needs more cuttings then is currently scheduled then they can vote on that.

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none

 

 

VI. OLD BUSINESS

 

Radon Issues: A Board member noted that depending on the weather the levels can be different.

 

VII. NEW BUSINESS

 
  1. Front Entrance Flower Bed: The Board discussed adding additional flowers to the front flower bed. It would be an additional $1,572.00. The money is available in the landscape improvement funds. Motion: To add the extra flowers to the front entrance bed. Marino/Ryan Vote: Unanimous
  2. Pool Issues: The Board discussed that they are pleased with the Pool Company and the pool maintenance.
  3. New apartments on Tuscanney had an open house and they are nice apartments.

 

VIII. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:04pm. Motion: To adjourn the meeting. Sweet/Ryan Vote: Unanimous

 

 

Please note the next scheduled meeting is May 28, 2013 at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary