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Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

June 25, 2013

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on June 25, 2013 at 7:00 p.m.


Present

Bill Ryan, Vice-President
Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Paul Zimnik, Director
Nancy Sweet, Director
 

 

Absent

Dave Fowler, President
Eric Struntz, Director
Bill Watt, Director

 

Others Present

Nancy Keen, Vanguard Management, Community Representative
Nancy Commeree, Recording Secretary

 

 

I. CALL TO ORDER
 

Mr. Bill Ryan of Whittier Community HOA called the regular meeting to order at 7:05 pm with a quorum present.

 

II. MINUTES

 

The Board discussed the May 28, 2013 minutes. Motion: Motion to approve. Ryan/Sweet Vote: Unanimous

 

III. HOMEOWNER FORUM

  There were no Homeowners present to address the Board.

 

IV. MANAGEMENT REPORT

 
  1. Pool Passes: Management requested permission to approve an additional 25 outside pool passes, over and above 75 cap for all three pools. Board consented no vote.
  2. Bad Debt Write-Off********: Homeowner filed Chapter 7 bankruptcy and was discharged by the US Bankruptcy Court on July 12, 2012. According to the court order, all amounts due prior to filing date are not collectible. The pre-petition bankruptcy balance of ***** must be written off to bad debt.
    Motion: Motion to write off as bad debt. Marino/Jackson Vote: Unanimous
  3. NOI Fee Waiver/********: Homeowner paid her assessment on April 16th, over 30 days past due. She was sent a certified Notice of Intent and charged a $45.00 fee. She had requested the Board waive this fee. The Board does not waive this cost, as it is an out-of-pocket expense for the Association. She has requested that Management give her an itemized list of the expenses associated with mailing the Notice of Intent. She also requested the names and addresses of Board members. Management explained that we do not release this information, but she may attend the June Board meeting. The Board stated the Notice of Intent fees are a hard cost and cannot be waived.
  4. Lakeside Festival: Due to a lack of interest from vendors and inadequate event manpower, the Board discussed taking a break this year from hosting the event.
    Motion to cancel this year's lakeside festival. Zimnik/Marino Vote: Unanimous
  5. Community Landscape: Board requested management request more mulch be placed in commercial area where large 60' trees were removed.

V. COMMITTEE REPORTS

 

A.  ACC: none

B.  Pool Committee:none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee:none

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none

 

 

VI. OLD BUSINESS

 

There was no old business discussed.

 

VII. NEW BUSINESS

 

There was no new business discussed.

 

IX. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 7:25 pm. Motion: To adjourn the meeting. Zimnik/Jackson Vote: Unanimous

 

 

Please note the next scheduled meeting is August 27, 2013 at 7:00PM.

 

 

Respectfully yours,

 

Nancy Commeree
Recording Secretary