Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

August 27, 2013

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on August 27, 2013 at 7:00 p.m.


Present

Dave Fowler, President
Bill Ryan, Vice-President
Bernarda Jackson, Treasurer
Paul Zimnik, Director
Bill Watt, Director
Nancy Sweet, Director
 

 

Absent

Jenny Marino, Secretary

 

Others Present

Nancy Keen, Vanguard Management, Community Representative
Bob Terpening, Vice President, Continental Pools
Dan Milenkov, Regional Manager, Continental Pools
Ms. Lynne Bard, Homeowner
Shelly Henning, Recording Secretary

 

 

I. CALL TO ORDER
 

Mr. Dave Fowler, President of Whittier Community HOA called the regular meeting to order at 7:00pm with a quorum present.

 

II. MINUTES

 

The Board discussed the June 25, 2013 minutes. Motion: To Approve the minutes. Ryan/Sweet Vote: 5 for 1 abstain

 

III. HOMEOWNER FORUM

  A homeowner wanted to discuss a charge to her account. She believes there was a clerical issue and the charge should not be on her account. The Board discussed this with her. She asked the Board to expunge the charge to her account.
Motion: To remove the $45.00 from her account. Zimnik/Jackson Vote: Unanimous.

 

IV. MANAGEMENT REPORT

 
  1. Fall Pool Repairs: Continental recommends the Cobblestone and Wetherburne Pools be resurfaced this fall. The normal life expectancy of plaster is 7 to 10 years. Wetherburne was last plastered in 2003 and Cobblestone was completed in 2006. This would be a Reserve Fund expense. A 10% discount will be given if Continental receives the signed proposal by 10/15/13. The Board was told they could wait another year for one of the pools. The Board also discussed with Mr. Terpening and Mr. Milenkov the other repairs that are needed to the pools.
    Motion: Approve all of the fall repairs on the pools that are indicated and approve the new plastering of Cobblestone pool and look at Wetherburne plastering for 2014. Zimnik/Watt Vote: 5 For 1 Opposed
  2. Asphalt Parking Lot Repairs – Waller House Court: Management received a complaint from a homeowner regarding the tire ruts and deterioration of the asphalt in the parking bays. Management contacted Dominion Paving and O’Leary Asphalt to inspect the areas and submit their recommendations. Dominion Paving has supplied the cost to repair the areas and an additional proposal to replace all the asphalt in the parking bays on Waller House, which would be more cost effective. This is one of the oldest sections of the townhomes. This would also be a Reserve Fund expense. The Board discussed wanting the opportunity to look at this area. The Board would also like O’Leary to give a bid that is comparable of the same work. The Board tabled until next month.
  3. 2014 Draft Budget: The Budget reflects no increase for the General Assessments and a 2.9% increase in Townhouse assessments for 2014. There is no increase to the General Fund because there are 70 condo units being added to the community. The increase to the Townhomes is due to the Reserve Contribution, as stipulated in the Reserve Study. Dr. Zimnik will post the budget on line when it has been approved.
    Motion: Approve the budget for distribution to the homeowners. Ryan/Watt Vote: Unanimous D. Payment Plan Request********: The Homeowner is requesting the Board approve a payment plan of $125.00 per month plus future assessments. Motion: That we accept the $125.00 payment plan Ryan Jackson Vote: 5 For 1 Oppose

V. COMMITTEE REPORTS

 

A.  ACC: none

B.  Pool Committee:none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee:none

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none

 

 

VI. OLD BUSINESS

 

There was no old business discussed.

 

VII. NEW BUSINESS

 
  1. The Board discussed the Vistaview Condominium. They are all rentals. The Board discussed the possibility of touring the condos together.
  2. The new plantings at the shopping center look distressed.
  3. Eric Struntz, Director, has resigned from the Board.

 

IX. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 9:07pm. Motion: to end the meeting Ryan/Zimnik Vote: Unanimous

 

 

Please note the next scheduled meeting is September 24, 2013 at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary