Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

April 22, 2014

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on April 22, 2014 at 7:00 p.m.


Present

Paul Zimnik, President
Daniel Cowell, Vice-President
Bernarda Jackson, Treasurer
Bill Watt, Director
Nancy Sweet, Director

Absent

Jenny Marino, Secretary
Bill Ryan, Director

 

Others Present

Stacey Michaels, Attorney at Law
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary

 

 

I. CALL TO ORDER
 

Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 7:05pm with a quorum present.

 

II. MINUTES

 

The Board discussed the February 25, 2014 minutes. A quorum was not met at the March meeting and that meeting was canceled. Motion: To accept the February minutes. Sweet/Watt Vote: Unanimous

 

III. HOMEOWNER FORUM

 
  1. Homeowners: There were no Homeowners present to address the Board.
  2. Guest: Ms. Michaels represents over sixty HOA’s in the Frederick area for collections. She stated that she doesn’t charge anything until she collects money and then she only takes a percentage. She has been doing this for over twenty-five years. The Board discussed that this would cost a lot more for the Homeowners that are in collections but it would also keep HOA fees down because there would be less loss for the Community. The Board had concerns about if there would be any hidden fees. The Board had a few questions that Management was going to check into. What is her win rate? What is the expiration of the contract or term would we be obligated for? What does the asterisk before the One-Third of the funds in her contract stand for? The Board requested that this be on the agenda for the next meeting. Action: Management will scan her contract and send to the absent Board members. This will be placed on the agenda for further discussion at the next Board meeting.

 

IV. MANAGEMENT REPORT

 
  1. Yard Sale: The yard sale is usually held on the 2nd Saturday in June. Management has previously placed an ad in the Frederick News Post. Management has received a few phone calls and emails from homeowners with an interest. Mr. Cowell will put the signs out for the community. Mr. Fowler currently has the signs. Motion: That we do the Yard Sale Event. Cowell/Sweet Vote: Unanimous

V. COMMITTEE REPORTS

 

A.  ACC: Dr. Long has resigned from his position. Management asked the Board if they might know of anyone that might be interested to be the ACC Chair.

B.  Pool Committee:none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee:none

F. Communication Committee: none

G. Social Committee: the Board stated they would talk about the summer event at the next Board meeting.

H.  Treasurer’s Report:  none

 

 

VI. OLD BUSINESS

 

There was no old business discussed.

 

VII. NEW BUSINESS

 

A Board member mentioned that he would like see the Community have an Easter Egg Hunt for next year.

 

VIII. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:28pm. Motion: To adjourn. Watt/Sweet Vote: Unanimous

 

 

Please note the next scheduled meeting is May 27, 2014 at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary