Annual Meeting Minutes

Whittier Community Association

Annual Meeting

Whittier Elementary School

November 25, 2014




Daniel Cowell, Vice-President                                               

Bernarda Jackson, Treasurer   (arrived at 7:32pm)                

Jenny Marino, Secretary                                           

Nancy Sweet, Director                                              

Bill Ryan, Director            

Bill Watt, Director



Paul Zimnik, President


Others Present:

Nancy Keen, Vanguard Management, Community Representative

Shelly Henning, Recording Secretary

19 Homeowners




Daniel Cowell, Vice-President of the Board of Whittier Community HOA called the annual meeting to order at 7:05pm.


  1. Roll Call and Certification of proxies:

A quorum of 159 was required.  A total of 160 proxies were received and approximately 19 homeowners were at the meeting – the quorum was surpassed. 

B.  Proof of notice of meeting or waiver of notice:

The fact that Management received a large amount of proxies and that residents attended is proof of notice.

C.Drawings for HOA fees:

1.Winner drawn from the proxies:

Larry Hornstein

2411 Shaker Lane

2.Winner present at meeting:

Vernon & Rebecca McKinnon

2502 Old Coach Ct.




 It was noted that there was one correction to the 2013 Annual minutes.

Motion:   To approve the minutes with one correction.

 Watt/ Homeowner                            Vote:  Unanimous    




A.Report from the Vice President:

B.Additional Nominations for the Board:

Mr. Hornstein stated he would be interested in becoming a Board Member. 

Motion:  Nominate for the Board Larry Hornstein. Homeowner/Homeowner                     Vote:  Unanimous


IV.Reports of Committees, if any:



V.Election or appointment of inspectors of election.


VI.Election of Directors:

There are two pre-announced candidates for the three Director positions, each for a term of three years.

Motion:  To accept all three nominations; Paul Zimnik, Andrea Weaver, and Larry Hornstein. 

Ryan/Homeowner                                   Vote:  Unanimous 


VII.Unfinished business:

             No unfinished business


VIII.New Business:

A.Homeowner Concerns:

1. Homeowners informed Management that not all of the lights at the Lake are working.

2.Cars had windows broken out in August.  Cars had been egged the other night. Homeowners wanted to know if the “No Solicitor” signs could be enlarged at the entrances.

3.The Board and the Homeowners discussed the shopping center and office building.

4.The Board discussed a Facebook page with the Homeowners.  The Board can read Facebook but cannot respond for the Board on Facebook.  The Board stated they can be contacted thru email, and Management can be contacted by email or the phone.

5.The Board and Homeowners discussed having a Neighborhood Watch but would need Homeowners to participate.

6.The Board and Homeowners discussed the sidewalks.  If it is adjacent to your property the homeowner is responsible for it.  The trees are pushing up the sidewalks.

7.Speeding is still an issue is some parts of the neighborhood.

8.The Homeowners discussed the snow removal.  The common areas and the mail box areas were not done in a timely manner.  Management reminded the Homeowners that the Contractor has 24 hours to get the clearing done.  


IX. Adjournment:

            There being no additional business the Annual Meeting was adjourned at 7:58pm.

Motion:  To adjourn the meeting.

      Homeowner/Homeowner                       Vote:  Unanimous 



Respectfully yours,




Shelly Henning

Recording Secretary