Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

November 25, 2014

The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on November 25, 2014, 2014 at 7:00 p.m.


Daniel Cowell, Vice-President
Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Bill Watt, Director
Bill Ryan, Director
Nancy Sweet, Director
Andrea Weaver, Director
Larry Hornstein, Director


Paul Zimnik, President


Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary




Daniel Cowell, Vice-President of Whittier Community HOA called the regular meeting to order at 8:06pm with a quorum present.




The Board discussed the October, 2014 minutes. Motion: To approve the minutes. Vote: 7 for 1 abstain




The Board members discussed the different officer positions.

  1. Motion: Dr. Zimnik for President. Watt/ Hornstein Vote: Unanimous
  2. Motion: Mr. Cowell for Vice-President Ryan/Watt Vote: Unanimous
  3. Motion: Mrs. Marino for Secretary Watt/Ryan Vote: Unanimous
  4. Motion: Mrs. Jackson for Treasurer Ryan/ Hornstein Vote: Unanimous




The Homeowners addressed the Board at the Annual Meeting that was prior to this meeting.



  1. Grounds Maintenance Contract: Management has received bids from Brickman Group, Classic Landscaping, McFall & Berry, and Ruppert Landscapes for the Grounds Maintenance contract. Classic Landscaping has offered to keep their contract at the same cost for 2015 and 2016, with no increase. A $2,000.00 voucher for additional services such as special projects and snow removal is also offered for each year. The Board discussed the date that was put on the Association’s web site. The Board discussed the advantages of staying with Classic. Motion: Provisional decision to approve the contract renewal with Classic for grounds maintenance unless a bid comes thru before December 12, 2014 that the Board needs to discuss. Ryan/Watt Vote: Unanimous
  2. Deferred Assessment Resolution: At the end of each year Goldklang Group recommends that, for tax purposes, the Board passes a deferred assessment resolution. The resolution simply means that the Association will plan to use any surplus earned this year during the following year. Motion: The Association elects to apply all or part of the excess assessments income to the following year’s assessments and that such final amount shall be at the Board’s discretion. Jackson/Watt Vote: Unanimous



A.  ACC: The ACC Committee is finalizing the provisions. The Board will review the provisions in the January 2015 meeting.

B.  Pool Committee: The pools are closed and winterized

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee: none

F. Communication Committee: the Board should stay away from FB (FaceBook)

G. Social Committee: in January meeting the Board needs to discuss a social event or reduce the money from the budget for the event.

H.  Treasurer’s Report:  none





Starting in 2015 we will charge a late fee 30 days late you get a late fee. All doc have been sent to attorney



  1. Slide Replacement The Board and Management discussed the importance of replacing the damaged slide. The damage was due to vandalism. The cost is approximately $1,600.00 and the funds would come from the Reserve Expense. Motion: To accept the proposal to fix the slide. Ryan/Weaver Vote: Unanimous




There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:30pm. Motion: To adjourn. Ryan/Watt Vote: Unanimous



Please note the next scheduled meeting is January 27, 2015 at 7:00PM.



Respectfully yours,


Shelly Henning
Recording Secretary