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Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

January 27, 2015

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on January 27, 2015 at 7:00 p.m.


Present

Paul Zimnik, President
Daniel Cowell, Vice-President
Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Nancy Sweet, Director
Andrea Weaver, Director
Larry Hornstein, Director

Absent

Bill Watt, Director
Bill Ryan, Director

 

Others Present

Lois Ahaut, Homeowner
Dave Latch, Architectural Chair
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary

 

 

I. CALL TO ORDER
 

Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 6:58pm with a quorum present.

 

II. MINUTES

 

The Board discussed the November 25, 2014 minutes. Motion: To approve the minutes. Jackson/Hornstein Vote: 6 For 1 Abstain

 

III. HOMEOWNER FORUM

 

A Homeowner addressed the Board and Management with a few concerns.

  1. The lights in front of the shopping center – only 2 out of 8 are on. Management has reported it to the Shopping Center. Management will contact the City.
  2. The bleachers that are at the ball park are under water frequently. Management stated that the City is aware of it and the City is talking about doing a “dig out” but not sure if they can do it in this time of year.
  3. The web site does not have current information on it. A Board member stated that he would check on it. They spoke about adding a tab for guidelines and rules to the web.
  4. The homeowner stated that she would like to help with the Lakeside Festival.

 

IV. MANAGEMENT REPORT

 
  1. Lake Maintenance: Enclosed for the Board's review is a proposal from Aquatic Environment Consultants (AEC) to perform the same lake management program that has been successful for the last several years to control the algae on the lake. AEC recommends the lake is treated every two weeks, but the City of Frederick only contracts for once a month treatment. The Association has been supplementing the City's program with five (5) additional treatments. The cost has remained the same for the last several years, $2, 160.00 for five (5) treatments. The Board discussed how the treatments have really helped the lake and that if they don’t maintain the treatments the lake could become a problem once again. Motion: That we continue with the treatments. Jackson/Sweet Vote: Unanimous
  2. Architectural Guidelines: The ACC Committee completed the revisions to the Architectural Guidelines and Review Procedures. The Board thanked Mr. Latch for all of his hard work. The Board asked for a few changes in the Guidelines. The Board stated that the shed size for the Single Family homes is 216 square feet and asked that the Guidelines reflect that. The Board discussed the Condos and asked Mr. Latch to include a statement for the Condos regarding any changes that involve universal exterior changes to the condo must be submitted to the ACC for approval. Individual condo units will still need to go to their Condo association for approval. The Board asked that the Vista section be taken out of the document and that a section be added for the Vista fencing under the Single Family Homes fencing section. The Board discussed the grammatical errors that needed to be corrected. The effective day for the new Guidelines would be February 1, 2015. Mr. Latch would send the corrected copy to Management. It will be posted to the Association’s web site. Motion: To accept these guidelines with the edits the Board has discussed. Zimnik/Sweet Vote: Unanimous
  3. Bad Debt Write-Off*******: This home foreclosed in May 2014 and transferred to new owners. All amounts due from the foreclosure date to the present have been paid in full. The pre-foreclosure balance of $2,005.18 should be written off to bad debt. The Board discussed taking it to the new attorney. Several Board members discussed pursuing this would be throwing good money after bad. Management had been advised that it is very costly to pursue legal action against an estate. Motion: We visit this scenario with our attorney, Mr. Zeller for advice if we should pursue it. Cowell/Weaver Vote: 3 for 4 no Motion: To write it off as a bad debt. Jackson/Marino Vote: 4 for 3 oppose

V. COMMITTEE REPORTS

 

A.  ACC: none

B.  Pool Committee: none

C.  Townhouse Committee: none

D.  Condo Committee: Ms. Sweet has spoken with Representatives from the other condos. Children are asked to be mindful of the condo properties.

E. Landscaping Committee: none

F. Communication Committee: Mr. Cowell and Ms. Weaver agreed to help with the Festival. A Board member will post on the Web site that the Association is looking for volunteers for the festival.

G. Social Committee: none

H.  Treasurer’s Report:  none

 

 

VI. OLD BUSINESS

 

There was no old business discussed.

 

VII. NEW BUSINESS

 
  1. The Board has discussed that a Board Member cannot represent the Board on Facebook. The Association’s web site should not have a link to the Facebook.
  2. Yearly Raffle: The Board discussed that Board Members should be eligible at the Annual Meeting for the raffles because they are homeowners also. Motion: All Board members as of 2015 will be eligible for the raffle at the Annual meeting. Cowell/Sweet Vote: Unanimous
  3. Association Ideas: A Board member would like to see ideas from Homeowners as to what they would like to see in the Association. He is to email the Board a mechanism to get feedback from the Homeowners. A suggestion was given of putting a sign by the exits of Whittier to visit the web site.
  4. Neighborhood Watch: Management did not hear anymore from the homeowners that attended the November meeting.
  5. No Solicitation Sign: The size of the sign does not matter because the sign is posted the police are then able to enforce the no soliciting.

 

VIII. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 9:26pm. Motion: To adjourn the meeting. Cowell/Marino Vote: Unanimous

 

 

Please note the next scheduled meeting is February 23, 2015 at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary