Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

March 24, 2015

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on March 24, 2015 at 7:00 p.m.


Present

Paul Zimnik, President
Daniel Cowell, Vice-President
Bill Watt, Director
Nancy Sweet, Director
Andrea Weaver, Director
Larry Hornstein, Director

Absent

Bernarda Jackson, Treasurer
Bill Ryan, Director

 

Others Present

2 Homeowners
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary

 

 

I. CALL TO ORDER
 

Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 7:01pm with a quorum present.

 

II. MINUTES

 

The Board discussed the February 24, 2015 minutes. The Board pointed out a few corrections. Motion: To accept the minutes with the corrections. Hornstein/Weaver Vote: 1 Abstain 5 for

 

III. HOMEOWNER FORUM

 
  1. A homeowner had a few questions that the Board redirected her back to her Condo Association for answers.
  2. Homeowner stated she is new to the neighborhood and that she had several questions. The Board discussed the questions and then informed her of the Association’s Web site where she would be able to get future information. The Board also invited her to any future meetings and asked if she might have an interest in volunteering for the Lakeside Festival.

 

IV. MANAGEMENT REPORT

 
  1. A. Lakeside Festival Expenses: The Lakeside Festival is scheduled for September 26, 2015. Reservations have been made with D&D Pony Rides for the pony rides and moon bounce for four hours. The cost is $650.00. The rental of the table and chairs is $443.40. The Board is also considering the possibility of renting a tent. The Board has the permit for the park and they have requested that the street be closed for the event. The Board discussed giving out tickets for the food. The Board discussed the need for trash cans and how frequent they will need to be changed out. Mr. Zimnik stated he would send a link of the previous supplier he had used for the trash containers to Management. The Board discussed several of the different venders that have committed to the Festival. The Board also discussed how happy they had been with Famous Dave’s as the food vender at the previous festivals. The Board discussed if Hobby Town agreed to come again that the Board would need Whittier Elementary school’s permission to close the school parking lot for the remote cars. Motion: Approve the $650.00 and $443.40 expenses for the pony rides/ moon bounce and table and chairs. Hornstein/Watt Vote: Unanimous
  2. Mail Box Brick Wall Repair: The brick wall at the mailbox area located near 2220 W. Greenleaf has a large crack down the middle. Management had Artistic Masonry submit a proposal to make the needed repairs for a total cost of $485.00. This would come from the Reserve Expense. Motion: To approve the wall repair. Watt/Hornstein Vote: Unanimous
  3. Baseball Signage: The Board mentioned that there is a signage for a baseball team chained to a tree. The tree is not on the Association’s property so there is not anything the Association can do. The sign is on City property. Management had already notified the City and stated that she would send the City another email about it.

V. COMMITTEE REPORTS

 

A.  ACC: none

B.  Pool Committee: none

C.  Townhouse Committee: none

D.  Condo Committee: A Board member has been speaking with the Condos about the Lakeside Festival.

E. Landscaping Committee: none

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none

 

 

VI. OLD BUSINESS

 

 

  1. Collections: Management asked the Board how they wanted to have the Attorney pursue the outstanding fees from the Homeowners.
  2. Landscaping: The trees that were replaced at the Shopping Center by the Whittier sign appear to be dead. The Board wants to keep an eye on them and may need to revisit this issue.
  3. Confidentiality: The Board discussed the need for confidentiality from the Board members. Because new Board members have been added the Board President wanted to make everyone aware of the need for confidentiality on matters discussed by the Board.

 

VII. NEW BUSINESS

 
  1. A. Insurance Renewal: The Board discussed adding Terrorism Coverage to the insurance because of the proximity to Fort Detrick. The additional cost is $39.00. Motion: Approve the insurance renewal with the terrorism coverage. Cowell/Hornstein Vote: Unanimous

 

VIII. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:43pm. Motion: Motion to adjourn. Hornstein/Weaver Vote: Unanimous

 

 

Please note the next scheduled meeting is April 28, 2015 at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary