Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
November 24, 2015
The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on November 24, 2015 at 7:00 p.m.
Paul Zimnik, President
Daniel Cowell, Vice-President
Bernarda Jackson, Treasurer
Nancy Sweet, Director
Andrea Weaver, Director
Larry Hornstein, Director
Bill Watt, Director
Bill Ryan, Director
Susan Miller, Director
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
I. CALL TO ORDER:
Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 8:04pm with a quorum present.
The Board discussed the previous October 27, 2015 minutes and noted three corrections.
Motion: To accept the Minutes with three corrections.
Sweet/Hornstein Vote: Unanimous
III. ELECTION OF OFFICERS:
Dr. Zimnik and Mr. Cowell were nominated for President. Dr Zimnik received 4 votes and Mr. Cowell received 2. Dr. Zimnik remained the President.
Mr. Cowell received the nomination for Vice-President with a unanimous vote.
Ms. Jackson received the nomination for Treasurer with a unanimous vote.
Ms. Weaver received the nomination for Secretary with a unanimous vote.
Mr. Hornstein stated that he may need to resign from the Board and that he would think about it and let Management know. Board members and Management discussed with Mr. Rogers about his interest in continuing on with the Board if the position became available. Mr. Rogers was one of the candidates for the Board’s 3 positions. After the vote at the Annual meeting he was in the 4th place. Mr. Rogers stated that if the position became available he would be interested.
IV.HOMEOWNER & GUEST FORUM:
A. Neighborhood Advisory Committee:
Jack Weaver offered to be a liaison to the Board regarding the NAC. He has attended the NAC meetings. He stated he is willing to attend the meetings and bring back the information he thinks is appropriate to the Board.
Motion: For Jack Weaver to be the NAC liaison to the Board.
Cowell/Hornstein Vote: Unanimous
V. MANAGEMENT REPORT:
A. Deferred Assessment Resolution:
At the end of each year Goldklang Group recommend that, for tax purposes, the Board pass a deferred assessment resolution. The resolution simply means that the Association will plan to use any surplus earned this year during the following year.
Motion: The Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion.
Hornstein/Weaver Vote: Unanimous
The Association’s Morgan Stanley MM Reserve Account currently has $98,170.85. Management would recommend investing $40,000.00 into a 2018 CD and $40,000.00 into a 2019 CD so that the Association can continue to ladder the funds. The Board discussed the advantage of getting a 4 to 5 year CD instead; they would get a better rate.
Motion: For a 2020CD and a 2021CD.
Cowell/Hornstein Vote: Unanimous
C.Collection Issue ****:
This is a bankruptcy and has been foreclosed. The amount is $8,839.70.
Motion: To write off to bad debt.
Jackson/Hornstein Vote: Unanimous
VI. COMMITTEE REPORTS:
A. ACC: none
B. Pool Committee:
1. Pool house plumbing inspection:
Management suggested the Association have the pool houses winterization inspected by a plumber because this winter is predicted to be a really bad winter and that it would be better to be proactive. The Association has had pipe breakage in previous winters.
Motion: That we are authorizing up to $500.00 to inspect the pool houses. Weaver/Hornstein Vote: Unanimous
Management has not gotten a response from the swimteam.
3. Outside Pool Membership:
The outside pool membership was less than the Board had hoped for. The Board discussed reducing the membership in order to make more money. The Board would like to collect more information to determine what a good rate would be to sell the outside membership. Last year sixty outside memberships were sold but seventy had been budgeted for. Management stated she would ask Continental Pools what they think would be a good price.
Tabled until February.
4. Swim Lessons:
Continental is handling the swim lessons. They will make the revenue from it. It is more of a service for the community. The Board wondered if the Association should get a percentage of the fees. The Board and Management will talk with Continental in the spring about it.
5. Bubble Pool:
Frederick High is losing their pool and the question was brought up of the possibility of a Bubble pool. The Board was open to forming a committee to gather information. Greenleaf has the race stripes and would be the pool that would be used. Last time it was determined that it was extremely expensive even with FAST paying ½ of the cost.
Tabled until March.
C. Townhouse Committee:
A number of violations were discussed. Several townhomes had trashcans in the yard. There is a mailbox cluster that is rusted on Foxfield.
D. Condo Committee:
It has been reported that the overflow parking lot has had drug paraphernalia; condoms have been found. The police have been informed of the problem. It was also noted that there are cars that are parking in the Greenleaf parking lot at night.
E Landscaping Committee:
1.The grass that was planted on Emerson looks good.
2.Revisit looking at the trees that were cut down at the shopping center.
3.A Whittier sign was removed from Yellow Springs. It isn’t on Association property.
F. Communications Committee:
The URL will be moved to the Association. Dr. Zimnik is still willing to work on the Association’s web site. Dr. Zimnik will not charge for keeping the web site updated. The Board members don’t want to spend the money to have a company manage it. Dr. Zimnik asked that the Board notify him if there is any inaccurate information and he will update the site.
G. Social Committee:
The Committee has selected a date of September 24, 2016 for the Lakeside Festival. They have vendors that would like to do it again. If the Board decided to do it with National Night Out there are some cost that could be saved but would have to be in August and on a Tuesday night.
Tabled until January.
H.Treasurer’s Report: none
Mr. Weaver stated that the traffic issues seem to be the biggest issue.
VII. OLD BUSINESS:
There was no old business discussed.
VIII. NEW BUSINESS:
There was no new business discussed.
There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 9:11pm.
Motion: To adjourn.
Jackson/ Hornstein Vote: Unanimous
Please note the next scheduled meeting is January 26, 2016 at 7:00PM.