Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
March 22, 2016
The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on March 22, 2016 at 7:00 p.m.
Paul Zimnik, President
Daniel Cowell, Vice-President
Bill Watt, Director
Nancy Sweet, Director
Roger Franks, Director
Susan Miller, Director
Bernarda Jackson, Treasurer
Bill Ryan, Director
Andrea Weaver, Director
Dave Latch, ACC Chairman
Marko Jovanovic, Continental Pool
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
I. CALL TO ORDER:
Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 6:58pm with a quorum present.
The Board discussed the February 22, 2016 minutes. The Board accepted the minutes with a few changes.
Watt/Cowell Vote: 4 For 2 Abstain
III. HOMEOWNER & GUEST FORUM:
There were no Homeowners present to address the Board.
A.Spring Opening Pool Repairs:
Continental Pools has proposed the spring repair to prepare the pools for opening. The pools are in good shape; however, the pool covers for the Wetherburne and Cobblestone are not. They are the original pool covers and need to be replaced. The pool covers will not be used until the pools are closed this fall. The pool covers will take about a month once they are ordered to come in. There are compliance items that need to be done. The Board informed Mr. Jovanovic with Continental Pools that water guns will not be allowed in the pool areas this year. Mr. Jovanovic stated that Continental Pools does not offer a swim lesson program at this time. He stated it can be very difficult to get someone to commit to the time needed for the lessons. The Board stated they may consider offering the pool to the Frederick County Schools for their swim teams to practice at. Management has not heard from the Whittier Swim Team Manager if they want to use the pools for their practices and events this year. The Board had previously determined to charge the Whittier Swim Team a fee of $1,500.00 to cover additional wear and tear on the pool. Management stated that she would reach out to the Swim Team Manager.
Motion: That we approve Continental’s proposals with a delay of ordering and paying for the pool covers until July.
Miller/Cowell Vote: Unanimous
Action: Management will reach out to the Swim Team Manager to see if they are still interested in using the pool this season.
B.Pool Pass Materials - ratify email vote:
The Board approved by email the revised pool materials. The Board needed to ratify the email. The materials will be mailed out to the homeowners in April.
Motion: To accept the revised pool materials.
Miller/Watt Vote: Unanimous
C.Pool Security Cameras:
The Board had requested, Management met with three security companies at the pools and obtained proposals to install security cameras, video recorders and monitors. Management obtained three quotes. The Board discussed possibly seeing a resolution of a picture that the cameras would provide. The Board will continue to discuss ways to deter any after hour incidences at the pool.
D.Carrington Tot Lot Repair:
Two boards on the climbing steps on the Carrington tot lot are broken. Sports Systems, the equipment manufacturer was contacted, and unfortunately they no longer make this component. They recommended the old boards are removed and a new panel climb is installed in its place. The total cost would be $970.00. The Board discussed with Management the need to go through the manufacturer that made that piece of equipment.
Have to go thru the manufacturer that made that piece of equipment.
Motion: To accept the $970.00 repair.
Watt/Franks Vote: Unanimous
E. Homeowner Request/Common Area Tree Removal:
The Homeowner at **** has requested the Board remove the common area pine trees behind her home. She states that the pine needle debris falls in her yard and she is unable to grow grass. She also states that her dog eats the pine needles and it is impacting her dog’s health. Classic has inspected the trees and the trees are healthy and not a hazard. The Board discussed that these trees will be a screen for the future building. The Board stated that she is welcome to trim any branches that go over her property line.
Motion: The Board will not remove the trees.
Cowell/Sweet Vote: Unanimous
F. ACC Guidelines Revision regarding Solar Panels:
Solar Energy Devices (Solar Panels)
The Board discussed the change to the ACC Guidelines to state, as long as the following guidelines are adhered to, homeowners do not need to submit an ACC request prior to the installation of solar panels.
b. Placement: As long as the following guidelines are adhered to, homeowners DO NOT need to submit an ACC request prior to the installation of solar panels.
Motion: To accept the change to the ACC Guidelines regarding solar panel applications.
Cowell/Miller Vote: Unanimous
Action: Mr. Latch to make the change to the pdf and get to Dr. Zimnik. Dr. Zimnik will take care of the html for website.
V. COMMITTEE REPORTS:
1. Revised Guidelines regarding Solar Panels, see above.
2. Rubbish containers:
A homeowner has put a shed on the side of their home to keep the rubbish containers in. Some homeowners have been putting the rubbish containers behind shrubs. Trash cans in front of the home are not allowed either.
B. NAC Report: none
C. Pool Committee: none
D. Townhouse Committee: none
E. Condo Committee:
The fire alarms and systems are being tested in the next week.
F. Landscaping Committee:
Classic has started mowing. The Board chose Petunias to be planted and would like a mix of three colors. If a mix is not possible, then the Board would like the Lilac color. The flowers will go in after Mother’s Day.
G. Lakeside Festival:
Have a waiver from the city for $30.00 fee for the park. A Board member stated that he is waiting for the street closure approval from the city. The festival is now scheduled for September 24, 2016.
A Board Member would like to have a movie on the lake too.
H. Website Committee: none
I. Social Committee: none
J. Treasurer’s Report: none
VI. OLD BUSINESS:
There was no old business discussed.
VII. NEW BUSINESS:
A. Neighborhood Watch:
Officer Mike Thomas does the neighborhood watch. A Board Member would like to request two pdf articles for the Board to read. A Board Member would like to add to the agenda to formalize a Neighborhood Watch.
There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:33pm.
Motion: To adjourn the meeting
Watt/Franks Vote: Unanimous
Please note the next scheduled meeting is April 26, 2016 at 7:00PM.