Minutes

Whittier Community Association
Meeting Minutes
Monday, November 26, 2007

In Attendance: Bill Watt, Eric Struntz, William Lukens, Erlene Moser, Gary Simon, Jenny Marino, Josh Bokee, Paul Zimnik. Mark Nichols, Nancy Keen (Vanguard Management)

The November 26, 2007 meeting of the Board of Directors was called to order by President Bill Watt at 8:10 pm.

  • The minutes of the October 2007 meeting were approved with two abstentions.
  • Eric Struntz made a motion to nominate Bill Watt as President. It was seconded by Gary Simon. The motion passed unanimously.
  • Gary Simon made a motion to nominate Eric Struntz as Vice- President. It was seconded by Josh Bokee. The motion passed unanimously.
  • Gary Simon made a motion to nominate Erlene Moser as Treasurer. It was seconded by Mark Nichols. The motion passed unanimously.
  • A hearing was held for XXX Chapel Court to appeal the request to remove the clothesline in their back yard. William Lukens made a motion that the Board recognize that Section 7, Paragraph D of the Community Bylaws does not allow the Board to force the removal of the clothesline. The motion was seconded by Eric Struntz and passed unanimously. William Lukens then made a motion to inform the homeowner that they may not use the clothsline to hang clothes per the same section of the bylaws as in the previous motion. It was seconded by Paul Zimnik and passed unanimously.
  • A hearing was held for XXX Waller House Court in regards to the riding of dirt bikes on common areas. A friend of the owner was present to inform the Board it was him and not the homeowner. A motion was made by Eric Struntz to send a letter to the homeowner that we understand the have taken steps to rectify the situation but the Board reserves the right to pursue this matter with civil and/or criminal proceedings if necessary. The motion was seconded by William Lukens and passed unanimously.
  • A motion was made by Eric Struntz to have the marketing sign at the Rocky Springs entrance to the community removed at Ausherman’s expense. The motion was seconded by William Lukens and passed unanimously.
  • A motion was made by Eric Struntz and seconded by William Lukens to obtain an estimate to install a brick monument sign at the Rocky Springs entrance to the community. The sign is to be consistent with existing monuments such as the Whittier Drive monument. The motion passed unanimously.
  • A motion was made by Eric Struntz to write a letter to Mr. Toomey to remove the Village Market sign on Whittier property. He shall be given 10 days or the Board will have the sign removed and the bill sent to Mr. Toomey. The motion was seconded by Paul Zimnik and passed unanimously.
  • A motion was made by Erlene Moser to wait until the spring to follow up on the violations of XXX Lakeside Drive and XXX West Palace Green Terrace. The motion was seconded by Paul Zimnik. The motion passed with one objection. A motion was then made by Gary Simon to send a letter to both homeowners informing them they have until April 30, 2008 to comply. It was seconded by Paul Zimnik and passed unanimously.
  • Gary Simon made a motion that the Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion. The motion was seconded by Mark Nichols and it passed unanimously.
  • A motion was made by Paul Zimnik to write off the balance owed by XXX Emerson Drive due to foreclosure. The motion was seconded by Eric Struntz and passed unanimously.
  • A motion was made by Eric Struntz to spend an amount not to exceed $60.00 for gifts for the Sommerford House. It was seconded by Mark Nichols and passed unanimously.

Committee Reports:

  • Landscape- There needs to be follow up on all of the posts and signs that still remain.
  • Communications- A motion was made by Eric Struntz to post the 2008 operating budget on the website. It was seconded by Mark Nichols. Passed unanimously.
  • Treasurer’s Report- Delivered for the record by Erlene Moser.

New Business:

  • There was discussion about placing election documents on the website.
  • A motion to adjourn at 9:12 pm was made by Eric Struntz and seconded by Mark Nichols. The motion passed unanimously.

Respectfully submitted by Gary M. Simon, Board Member