Minutes

Whittier Community Associates HOA, Inc.

Regular Meeting Minutes

November 26, 2019

 

The Board of Directors of Whittier Community Association met at Whittier Elementary School on November 26, 2019, at 7:00 p.m.

 

Present:                                                                                  Absent:                                  

Paul Zimnik, President                                  

John Arkoian, Secretary

Laura Ferguson, Director

Andrea Weaver, Director

Roger Franks, Director

Nancy Sweet, Director

Michael Brown, Director

Bernarda Jackson, Treasurer

 

Others Present:

Nancy Keen, Vanguard Management, Community Representative

Bumni Morgan, Recording Secretary

Mr. & Mrs Intisr Abbasi, residents

 

  1. CALL TO ORDER:

The 1st attempt at the Annual meeting was not held due to lack of quorum of membership.

 

Dr. Paul Zimnik, President of Whittier Community HOA called the regular meeting to order at 7:42 p.m. with a quorum present.

 

  1. REGULAR MINUTES: The Board discussed the October 22, 2019 minutes as presented. Nancy Sweet moved to accept the minutes as presented.  

            Motion:  To approve the October 22, 2019 minutes as presented.

   Ferguson/Weaver                                                  Vote: 8/0/0

 

Discussion ensued about the executive session minutes and the proper execution of it. Nancy Keen explained the proper way to execute it: closed session notes are to be excluded and kept from public view, due to private issues that may be presented and discussed such as lawsuits and residents’ financial matters.                                                                                                     Motion: To exclude executive minutes from public view:                                                        

   Jackson/Sweet                                                        Vote: 8/0/0

   

  1. HOMEOWNER & GUEST FORUM: Resident appealed the denial of  his initial request to construct a four season room addition to his home.  This was initially denied due to the pitch of the roof and glass roof design. After much discussion, a motion was made.                                  

Motion: To deny the proposed addition to the residence (****.)           

    Jackson/Arkoian                                                           Vote:3/5/0

 

  1. MANAGEMENT REPORT:
  1. Grounds Maintenance – Operations :2020-2021 Grounds Maintenance Renewal

Contract: Ruppert landscapes is requesting a renewal with a 1.5% increase for the next two years. 

Motion: To approve the 2020-2021 Grounds Maintenance Renewal contract with      Ruppert Landscape as presented.

      Brown /Franks                                                    Vote 8/0/0

 

  1. Deferred Assessment Resolution:  The Board approved a deferred assessment

            resolution which allowing surplus funds earned this year to be deferred and spent in   

            2020.                                                  

Motion: The Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion.

Brown /Franks                                                    Vote 8/0/0

 

  1. Financial Reports - no reports given
         
  1.          COMMITTEE REPORTS:

No reports given

 

  1. OLD BUSINESS:

There was no old business at this time.

 

  1. NEW BUSINESS: No new business

 

  1. ADJOURNMENT:There being no additional business for the Board to conduct, the meeting adjourned at 8:20 p.m.

Motion: To adjourn the meeting at 8:20 p.m.

Sweet/Franks                                                           Vote: 8/0/0

 

Please note the next scheduled meeting is to be held on Tuesday, January 28, 2020 at 7:00pm at the Daybreak Adult Service Center.

 

Respectfully,

Bunmi Morgan

Recording Secretary