Whittier Community Association
Annual Meeting Minutes
Whittier Elementary School
November 28th, 2017
Paul Zimnik, President
Bill Watt, Vice-President
Bernarda Jackson, Treasurer
John Arkoian, Secretary
Nancy Sweet, Director
Susan Miller, Director
Eric Struntz, Director
Roger Franks, Director
Nancy Keen, Vanguard Management, Community Representative
Renee Henning, Recording Secretary
- CALL TO ORDER:
Dr. Paul Zimnik, President of Whittier Community HOA, called the regular meeting to order at 7:05 pm with a quorum present.
- ROLL CALL AND CERTIFICATION OF PROXIES:
A quorum of 159 was required. Over 163 proxies were received and approximately 25 homeowners were at the meeting.
- PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICE:
The fact that Management received a large amount of proxies and that residents attended is proof of notice.
- DRAWINGS FOR HOA FEES:
- Winner drawn for the proxies:
James & Joyce Gorman
2236 W Greenleaf Dr
- Winner present at meeting:
2204 Waller House Ct
- READING AND DISPOSAL OF 2016 ANNUAL MEETING MINUTES:
The Homeowners and the Board looked over the 2016 Annual Meeting Minutes.
Motion: The 2016 Annual Meeting Minutes were approved.
Baldwin/Hornstein Vote: Unanimous
- REPORTS OF OFFICERS:
President Dr. Zimnik explained to the Homeowners what the Board does and introduced present Directors. The President encouraged the Homeowners to use the Whittier Website to review the minutes and find out more information in regards to being involved with the Association. Reminder that the ACC is looking for volunteers/members, as well as the Landscaping Committee and Garden Club.
- REPORTS OF COMMITTEES:
- ELECTION OF DIRECTORS:
There are two pre-announced candidates for the three Director positions, each for a term of three years: Paul Zimnik and Eric Struntz. There is one open position. There was a nomination for Mike Desimon as an additional candidate. Eric Struntz, Paul Zimnik, and Mike Desimon were elected without a vote due to no additional nominations provided.
Motion: To accept Eric Struntz, Paul Zimnik, and Mike Desimon to fill the Director positions.
Baldwin/Johnston Vote: Unanimous
- UNFINISHED BUSINESS:
No unfinished business.
- NEW BUSINESS:
- Homeowner Concerns:
- Greenleaf Pool – A homeowner suggested it may need some updates or sprucing up, especially inside the dressing rooms. It is already scheduled to be painted and the curtains are renewed every year.
- Greenleaf Pool Lawn – A homeowner mentioned that the grass was too high sometimes and could be mowed more often.
- Pool Hours During Swim Meets – A homeowner mentioned that during the 2-3 swim meets, was not aware of when they were happening and didn’t know that the Cobblestone pool is opened an hour earlier to compensate. The Board said they would work on posting that information better on the website, twitter, as well as continuing to post it on the bulletin boards at the pools.
- .Pool Visitor Passes – A homeowner asked if the Board would consider rolling over visitor passes that were unused to the next season. The Board reminded homeowners that you don’t have to buy them in advance and can buy them the day needed to avoid overbuying. They also will put it on the agenda to discuss closer to sending out the pool passes.
- Reminder to Report Crimes – A homeowner stated that although Whittier is a safe neighborhood, there have been a few more crime scenarios recently. A reminder to call the police, be careful, and be vigilant to do the right thing. Suggested putting up security cameras and lights as preventative measures.
- Greenleaf Park Gate – A homeowner noted that the gate is open all the time. City has not been shutting it. The Board can ask the city to check in on shutting that gate regularly. There is a neighborhood advisory council where homeowners can receive their mailing and attend meetings regularly to stay informed and connected. There is a link on the website.
- New Traffic Patterns – A homeowner asked what the plans are for the changes to Christopher Crossing traffic and how it will affect the community. The Board is aware of the potential problems, has communicated with the city previously, and will continue to communicate with the city regularly. The Board has asked for studies to prove the need for speed cameras and have been turned down due to the results. Homeowners were encouraged to provide suggestions in the future.
- Camera Guidelines – A homeowner asked if there were any architectural guidelines for cameras. Currently the ACC is updating the guidelines with suggestions for the next meeting. If that has become a problem or should be updated in the guidelines, can discuss it at the next meeting.
- Mailboxes Down – A homeowner brought up that a mailbox is down and people are having issues getting mail. Currently the Association is working with the post office to determine how to replace or fix the mailbox as quickly as they can. Will continue to look into what the options are for future needs of repairs so that this problem will not have to occur in the future.
- Request for an Official Association Facebook Group – A homeowner requested that Association have an official group or page on Facebook. The Board explained that due to the inability to filter the content, it is not a viable option for the Association to create an official page. They do have a Twitter account and the Website as sources of communication.
- Lake Drainage and Growth – A homeowner stated that the current lake drainage is causing some issues with overgrowth and stagnant water. They would like to see the overgrowth cut back, but also determine if there is a better drainage option that would eliminate the problem. The Board encouraged the homeowner to bring suggestions and concerns to the Board at a later time so they could review the information and research the causes and potential solutions.
- Next Annual Meeting Location – Homeowners were thankful for being able to move the meeting after Thanksgiving week but with basketball practice on the other side of the wall, couldn’t hear. They asked that next year have the tables closer, use a PA system, or meet elsewhere to be able to hear better.
- Parking Traffic – There has been a lot of parking along both sides of the roads that makes it difficult to drive through. In 2010 there was a petition to limit the parking to one side, but there wasn’t enough response to make a vote and the city decided parking on both sides is a natural traffic calming measure. If it continues to cause a problem, please contact the Board.
- Homeowner Concerns:
There being no additional business, the Annual Meeting adjourned at: 8:15 pm.
Motion: To adjourn the meeting.
Johnston/Baldwin Vote: Unanimous