Whittier Community Association
Whittier Elementary School
November 22, 2016
Paul Zimnik, President Susan Miller, Director
Bill Watt, Vice-President
Bernarda Jackson, Treasurer
John Arkoian, Secretary
Nancy Sweet, Director
Bill Ryan, Director
Roger Franks, Director
Eric Struntz, Director
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
I. CALL TO ORDER
Dr. Paul Zimnik, President of the Board of Whittier Community HOA called the annual meeting to order at 7:10pm.
- Roll Call and Certification of proxies:
A quorum of 159 was required. Over 200 proxies were received and approximately 22 homeowners were at the meeting
- Proof of notice of meeting or waiver of notice:
The fact that Management received a large amount of proxies and that residents attended is proof of notice.
- Drawings for HOA fees:
- Winner drawn from the proxies:
*** Wetherburne Way
- Winner present at meeting:
***** Hunters Chase Ct.
- Reading And Disposal Of Minutes 2015 Annual Meeting:
The Homeowners and the Board looked over the 2015 Annual Minutes.
Motion: The 2015 Annual Minutes were approved.
- Reports Of Officers:
President Dr. Zimnik explained to the Homeowners what the Board does at the Board meetings. The President encouraged the Homeowners to use the Whittier Website. It is www.whittieronline.org He also stated there is a Twitter feed and that it is also on the Web.
- Reports of Committees, if any:
- Election or appointment of inspectors of election:
Two homeowners attending the meeting were asked to count the ballots.
- Election of Directors:
There are six pre-announced candidates for the three Director positions: Bernarda Jackson, Nancy Sweet, John Arkoian, Dan Cowell, Andrea Weaver and Michael Desimon; and one write-in Steve Rountree each for a term of three years. The Ballots were counted and John Arkoian, Bernarda Jackson, and Nancy Sweet were elected with the most votes.
- Unfinished business:
No unfinished business
- New Business:
- Homeowner Concerns:
- Several Homeowners thanked Ms. Keen for the great job she was doing as the Community Manager. They stated they were very pleased with her. All the Homeowners applauded her.
- Concern regarding trash at the lake. A homeowner thought cleaning up the trash could be a great project for the Boy Scouts or Girl Scouts. The Board liked the possibility of an organization helping with the lake. The President explained that the lake actually belongs to the City. He explained that the Association has partnered with the City to improve it. A Homeowner suggested that a Garden Club could be started and have them work on the landscaping at the lake and could engage in other areas of the community.
- The Gazebo needs work and again the Homeowners were informed that the City owns the Gazebo. Management has notified the City of the maintenance that is needed. The benches at the Gazebo need the wood on the seat replaced.
- The flowers by Rocky Springs look great.
- A homeowner suggested having an annual volunteer event to clean up the community. The Association could provide gloves and bags to the residents. It could also be coordinated with the school.
- Parking has been an issue in the Townhome areas. Some homes have 4 to 6 cars taking up the Visitor parking. Management could notify the individual homeowner and ask if they have a lot of cars to park on the city streets.
- A homeowner asked if more shade could be added to the pools. The Board discussed that Greenleaf has the space. Management stated she could possibly get an estimate.
- A homeowner asked if the Annual meeting could be changed to a different date. It is always the same week as Thanksgiving and a lot of Homeowners are away.
- A homeowner asked if there was a way to enforce picking up after pets, especially around the lake. Could pet deposit cans be added? Management stated they could not put them on the City property. It was noted that the business park owns a portion of the Lake.
- Homeowner Concerns:
There being no additional business the Annual Meeting was adjourned at 8:22pm.
Motion: To adjourn the meeting.
Homeowner/Homeowner Vote: Unanimous