Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
November 22, 2016
The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on November 24, 2015 at 7:00 p.m.
Present:
Paul Zimnik, President
Bill Watt, Vice-President
Bernarda Jackson, Treasurer
John Arkoian, Secretary
Bill Ryan, Director
Nancy Sweet, Director
Eric Struntz, Director
Roger Franks, Director
Absent:
Susan Miller, Director
Others Present:
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
I. CALL TO ORDER:
Dr. Zimnik, President of Whittier Community HOA called the regular meeting to order at 8:29pm with a quorum present.
II.MINUTES:
The Board discussed the previous October 25, 2016 minutes.
Motion: To accept the minutes.
Arkoian/Sweet Vote: 7 For 1 Abstain
III. ELECTION OF OFFICERS:
A.President:
The Board stated they would like to continue to have Dr. Zimnik as the President.
Motion: To keep Dr. Zimnik as the President.
Watt/ Arkoian Vote: Unanimous
B.Vice-President:
The Board wanted to keep Mr. Watt as the Vice-President.
Motion: To keep Mr. Bill Watt as Vice-President.
Zimnik/Struntz Vote: Unanimous
C.Treasurer:
The Board was in agreement of keeping Ms. Bernarda Jackson as the Treasurer.
Motion: To keep Ms. Jackson as Treasurer.
Zimnik/Ryan Vote: Unanimous
D. Secretary:
Mr. John Arkoian recently accepted the Secretary position when he was added to the Board this summer. He was in agreement with the Board in keeping the position.
Motion: To keep Mr. Arkoian as Secretary.
Zimnik/Jackson Vote: Unanimous
IV.HOMEOWNER & GUEST FORUM:
No Homeowners addressed the Board.
V. MANAGEMENT REPORT:
A. Architectural Guidelines Revisions:
The ACC Committee has made suggested revisions to the ACC Guidelines which were previously forwarded to the Board for review by email. Mr. Latch, ACC Chair was not able to attend the meeting but would attend in January.
Tabled.
B. Deferred Assessment Resolution:
At the end of each year Goldklang Group recommend that, for tax purposes, the Board pass a deferred assessment resolution. The resolution simply means that the Association will plan to use any surplus earned this year during the following year.
Motion: The Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion.
Ryan/Sweet Vote: Unanimous
C.Reserve Investments:
The Association’s Morgan Stanley MM Reserve Account currently has $204,556.32. Management would recommend investing $50,000.00 into a 2018 CD and $50,000.00 into a 2019 CD and $50,000.00 into a 2021 CD so that the Association can continue to ladder the funds. Our main goal is safety.
Motion: That we invest as recommended.
Ryan Struntz Vote: Unanimous
D.Neighborhood Watch Legal Opinion:
Legal counsel informed the Board that there could be some liabilities. A Board member stated that the Police are going to build a Police Station in the area. The Board stated they would like more time to discuss this. Tabled.
VI. COMMITTEE REPORTS:
A. ACC: none
B. Pool Committee: The Board discussed the possibility of having additional shade put in at the Greenleaf pool. To be tabled until the spring.
C. Townhouse Committee: none
E. Condo Committee: none
E Landscaping Committee: none
F.Communications Committee: Currently Dr. Zimnik is interfacing a Twitter account with the Whittier web site.
G.Social Committee: none
H.Treasurer’s Report: none
I.NAC Report: none
VII. OLD BUSINESS:
A. Meetings:
The Board discussed the possibility of decreasing the amount of Board meetings. The Board also discussed sticking to a strict 5 minute time for those Homeowners attending the Board meetings. The President mentioned the Homeowners would only be allowed to speak during the Homeowner Forum. The Board also discussed the Committee Members would have 10 minutes to speak.
B. Trash can violators:
The Homeowners who had previous issues with the trash can placement have cleared it up.
VIII. NEW BUSINESS:
There was no new business discussed.
IX. ADJOURNMENT:
There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 8:50pm.
Motion: To adjourn.
Sweet/Watt Vote: Unanimous
Please note the next scheduled meeting is January 24, 2017 at 7:00PM.
Respectfully yours,
Shelly Henning
Recording Secretary