Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
January 26, 2009

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on January 26, 2009 at 7 p.m.

Present

Bill Watt, President                                                
Eric Struntz, Vice-President                                            
Paul Zimnik, Director                                  
Jenny Marino, Director
William Lukens, Director  
Michael Brown, Director
Josh Bokee, Director

Others Present:
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary

Absent

Erlene Moser, Director  
Gary Simon, Treasurer            

                                                     

I. CALL TO ORDER:
Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 7:00 p.m. with a quorum present.ent.

II. MINUTES:

The Board discussed the November minutes.  They noted there were 2 changes to be done.
Motion:  Approve the November 24, 2008 minutes as amended
Lukens/Struntz                  Vote:  6 For 1 Abstain
                 

III. HOMEOWNER FORUM:
 There were no Homeowners present to address the Board.

 

IV. MANAGEMENT REPORT:

A. Pressure Wash Mailbox Areas:

The Board reviewed the proposals for the pressure wash job.  Squeaky Clean Inc. had the best price and the most detailed description of work to be done.                        
            Motion:  That Squeaky Clean is awarded the work. 
Morino/Bokee:                                             Vote:  Unanimous 

           

B. Whittier Lake Maintenance

The Board discussed the letter from the city and that the city is willing to partner with Whittier to fight the algae growth.  The Board wondered if the city would be open to the bio-balls if the community paid for it.  The Board also determined that it would be a good idea to get at least 3 quotes from companies as to how to fix the algae.  They thought they could contact golf companies and possible the University of Maryland.  One Board member suggested that it could be a project for students at the university.  They also might want to contact the Dept. of Natural Resources
Action:  Management to follow up on.

C. Waiver Request:

1. XXXX Hemingway Drive

At the time the notices were sent out Vanguard did not have the absentee owner’s address.  It is the owner’s responsibility to send that to Vanguard.  The tenant did not inform the owner of the notices; however, the owner should know they still owe the fees.  The $250.00 lien fee and $140.00 collection cost are real fees that have incurred. 
Motion:  Move that we not remove the lien and collection fee that have been filed, but move forward with collecting them.

Lukens/Bokee                                    Vote:  Unanimous 

D. Title Analysis:

XXX Carrington Way

The Board discussed their options.  There is still a lien on the property.
Action:  No action at this time.
                                                                       

E. Echo Glen II – railing issue:

There was concern that there could be a liability issue regarding the open railings.  The contractor bears that responsibility.  It was noted that Echo Glenn did not submit a request for the architectural change.   The association only recommended that the construction project be stopped until the association reviews and approves the application.  The contractor should have secured the balconies.

F. Geese Issue:

The board discussed until something is done with getting rid of the geese power washing their droppings will be of no real benefit.  They discussed how to best deal with this issue.  Ms. Marino knows someone who has a company that deals with deterring geese.  She is to explore this option.  It will then be discussed at a future meeting.

G. Classic Landscaping – ice melt.

The Board discussed the letter Classic Landscaping had sent to Management.  The price for ice melt has gone up almost 3 times.  Classic was offering a second product that was much more economical.  The Board was concerned if this product was as effective or would they have to use more of this product in order to do the equal melting.  Management also mentioned that she had been contacted by another company that has an ice melt product that is better priced.  She was going to follow up with Classic regarding this product.  Management was also going to check to see how much ice melt Whittier has used in the past.

H. XXXXX Greenleaf

There is siding missing from the house from the wind storm.  Management has spoken with the homeowner and the homeowner stated that the house has gone back to the bank.  Land records still show the homeowner as owner.  The Board discussed that it will be the bank’s responsibility to fix the siding problem.
Action:  Management to get a quote on getting the siding fixed.    
                                   
           

  V.      COMMITTEE REPORTS:
A.  ACC:  none
B.  Pool Committee:        It was noted by the Board that at the next HOA meeting they will discuss the pool blanket and the pool furniture. 
C.  Townhouse Committee:  none
D. Condo Committee:  none    
E. Landscaping Committee: The Board discussed that the final leaf collection was not done by Classic Landscaping.  Management is to follow up with Classic regarding:  How many times Classic did a leaf collection and what specifically Classic did and what they are going to do for Whittier Elementary School.  It was noted that the Board couldn’t tell what classic had done this past fall for the school. 
F. Communications Committee:  The Board discussed that they are now accepting ads for the Web site.  The next news letter will be on line.  Mr. Zimnik will send an email to the entire community soliciting content for the news letter.
G. Social Committee:   The Board discussed the success of the 2008 National Night Out.  It was estimated that there were between 800 to 1000 people that attended.  The committee will start looking at planning this in March of this year.  Mr. Zimnik has already started contacting the police department regarding this.  We need to know if the police department will be supporting Whittier in this.  It will be on the first Tuesday in August.
H.  Treasurer’s Report:  none

 

VI.     OLD BUSINESS:
    There was no old business discussed.

VII. NEW BUSINESS:

     A. XXXX Wynfield Ct. 

    Management informed the Board that there is a trailer in the driveway and that the owner had been notified they needed to move it.  The owner requested that she have some extra time to move it.  She has it for sale and doesn’t have a place to store it.  Her husband recently passed away and it was his trailer.
   Motion:  We grant Ms. Long a 1 month extension on the trailer.
   Zimnik/Bokee                                    Vote:  6 For 1 Oppose

 

B. May 25th  HOA Meeting:

The Board made the decision to move the meeting to Tuesday, May 26th because the May 25th is Memorial Day.

VIII.    ADJOURNMENT:
                                         There being no additional business for the Board to conduct at this time, the    Board meeting adjourned at 8:35p.m.
         Motion:  To adjourn the meeting.
         Struntz/Brown:                     Vote:  Unanimous

 

Please note the next scheduled meeting is February 23, 2009 at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary