Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
May 26, 2009

The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on May 26, 2009 at 7:00 p.m.

Present

Bill Watt, President
Eric Struntz, Vice-President
Gary Simon, Treasurer
Paul Zimnik, Director
Michael Brown, Director
Jenny Marino, Director
William Lukens, Director
Erlene Moser, Director 
 

Others Present:
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
Steve Swank, Swank Management
Condo owners
Abbie, Continental Pools,
Mr. Sinno, Homeowner

Absent

Josh Bokee, Director

        

 

                                                     

I. CALL TO ORDER:
Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 7:00 pm with a quorum present.

II. MINUTES:

The Board discussed the April 27, 2009 minutes.
Motion: To approve the April minutes.
Lukens/Moser Vote: Unanimous
                 

III. HOMEOWNER FORUM:
 A. Mr. Swank & Condo Owners

Mr. Swank and the condo owners addressed the Board regarding the sidewalks bordering the condominiums. They were of the mindset that the Whittier Community should be responsible for the sidewalks that boarder the community and they (Condos) should be responsible for the sidewalks within the condos. It was also discussed that the city bears some responsibility for the sidewalks however, the city does it on their time frame and when it falls within their budget. The Board discussed that the HOA does take care of the sidewalks when they border common areas (like the pools). The Board discussed that the one who is responsible for clearing snow from the sidewalk would also be the one responsible for up keep of the sidewalk. The Board noted that this could become a “slippery slope” if they were to repair the sidewalks. The property doesn’t belong to the common property of the HOA and then if someone were to get hurt on the sidewalk in the future they could then sue the HOA because they had repaired the sidewalk. Homeowners of the single family homes could also ask that their sidewalks be replaced by the HOA. 

B. XXXXX Lakeside Drive (Sinno)

Mr. Sinno was requesting for his pool passes to be reinstated. He said that he usually cuts his yard twice a month and agreed to cut it once a week. He had discarded material in his back yard because he had been remodeling his home and now it is gone.
Motion: To release the pool passes for this gentleman and his family with the understanding that he will mow his yard once a week.
Struntz/Brown Vote: 7 for; 1 oppose.
Action: Management will mail the pool passes.

IV. MANAGEMENT REPORT:

A. Ausherman Landscape Request

The Board discussed the Ausherman Landscape proposal and considered the last offer of half the plantings. The last offer was to cut the density in half and plant the other trees in the community. The Board thought this was an opportunity to create a screen for when future building is done. The Board considered this would be a great savings to the community.
Motion: We accept the latest proposal that was in the management report from the Aushermans that would be the ½ density of Ausherman’s 1st proposal that the other ½ would be planted where Whittier HOA deemed in the common areas.
Simon/Lukens Vote: Unanimous

        

B. Continential Pools:

Abbie, a supervisor for Continential Pools introduced herself and spoke about this season. The Manager should be at the pool 1 hour before the pool opens and the guards should be at the pool 30 minutes before. There will be 3 guards at each pool. The Board and Abbie discussed needing a system to keep the cash for the visitor passes. Management has used an envelope system in the past and hasn’t had a problem with it. It was mentioned that there is a problem with counterfeit passes from outside passes. The Board discussed they will need to come up with a new system for outside passes for next year. The Cobblestone pool was cloudy and should be cleared up by this weekend. There is also a gap at the Cobblestone pool gate. If the gate is shut correctly there shouldn’t be gap and Abbie said she would make the guards aware of this.

C. MAC Swimteam Request:

Motion: To approve as requested.
Struntz/Simon: Vote: Unanimous

 D. Reserve Investments:

The Board discussed moving a portion of the $41,638.00 into a CD and leaving the remaining $5,638.92 in the money market account. There was some discussion if they had to get to the money they could just withdraw the CD early and lose the interest.
Motion: Move that we invest $36,000.00 into a CD that will mature in 2012.
Simon/Lukens: Vote: Unanimous     

 E. Yard Sale:

The Board discussed the Fun Run was scheduled the same day as the yard sale. The Board decided to move the yard sale date. Management has had a lot of homeowners asking about the yard sale. There will be an ad placed in the paper and it will also be put on the web site. Signs will be placed in the neighborhood the week prior to the yard sale.
Action: Management will place the ad in the paper.
Motion: Motion to move the yard sale to the 20th of June.
Struntz/Simon: Vote: Unanimous

F. Homeowner Fee Waiver Requests

XXXX Hemingway Dr. #1C (Pfeiffer)
XXXX Dominion Dr. #2C (Plombon)
XXXX Wynfield Ct. (Oseth)
The Board discussed that these are real cost that the HOA incurs and can’t absorb the cost. And that it wouldn’t be fair to do so.
Motion: Move that we deny the all waivers of the fees requested above.
Lukens/Simon Vote: Unanimous

               
           

  V.      COMMITTEE REPORTS:

A. ACC:  none
B.  Pool Committee:  open
C.  Townhouse Committee:  none

D. Condo Committee:  none     

E. Landscaping Committee: none

F. Communications Committee:  none

G. Social Committee: 

National Night Out.
Mr. Zimnik will be meeting with the Police Department this week. There will be more communication by email. The plan is to do more than last year but at least what they did last year. There will be future meetings too.
H.  Treasurer’s Report:  none

 

VI.     OLD BUSINESS:
   

  1.  Cobblestone pool:

The work was done on Mother’s Day at 7am. Management stated that because of the weather they didn’t have a choice in order to get it done before the pool opened.

2.  Trash Receptacles:

It was noted that they are not being used and it looks like kids may be hanging out in them. The houses are putting the trash in front of their houses. The City had Ausherman install them because the street is too tight for the trash trucks to turn around in. 

VII. NEW BUSINESS:

     

  1.   Sidewalk issue in sidewalk.

The Board discussed the sidewalk issues. Unfortunately, it would open too many areas of issues and liability
Motion: Move that we not assume any responsibility for the sidewalks that border the condos in Whittier.
Zimnik/Brown Vote: Unanimous

2. XXXX East Greenleaf Drive (Blanchard)

Ms. Blanchard was requesting a pool pass for Paola Jayme, her sister who lives with them. Her sister is 52 and she doesn’t have a driver’s license or other proof of residency.
Motion: Let her have the pool pass
Brown/Zimnik Vote: Unanimous

3. Safe & Sane:

 A Board member had been approach by a homeowner asking if the HOA would have an interest in making a donation for Safe & Sane. The Board thought it was a great thing; however, “it really wasn’t a community thing it is an individual thing.”
Motion: To deny it.
Struntz/Moser Vote: 4 for; 1 abstain; 3 against.

VIII.    ADJOURNMENT:
                 There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 9:09pm.
Motion: To adjourn the meeting.
Simon/Moser Vote: Unanimous

 

Please note the next scheduled meeting is June 22, 2009 at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary