Minutes
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
June 22, 2009
The Board of Directors of Whittier Community Association met at Somerford House, Frederick, Maryland on June 22, 2009 at 7:01 p.m..
Present
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Absent
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Others Present
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I. CALL TO ORDER | |
Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 7:00pm with a quorum present. | |
II. MINUTES |
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The Board discussed the May 26, 2009 minutes. Motion: To accept the minutes with 1 typo correction. Lukens/Moser Vote: Unanimous |
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III. HOMEOWNER FORUM |
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A. XXX, XXXX Wetherburne Way
B. XXX, XXX Palace Green Terrace
C. Mr. & Mrs. XXX, XXX Emerson Drive
D. Mr. XXX, XXX Emerson Drive
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IV. MANAGEMENT REPORT |
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A. Ausherman Landscape Request: The Board discussed the meeting with Jeremy. He would like to meet sometime in July. Ms. Marino and Management will also attend the meeting. They decided it would be good to have Classic attend the meeting. They need to know how many trees they are talking about. The Board also discussed where to place some of the trees. They thought the pools might be an option in order to offer shade. The Lake could also be an option even though it is not Whittier property.
B. Landscape Committee Report: There are a lot of bed services that need to be done. This would be for fall planting. We are currently waiting for Classic to come back with a proposal. There is no action needed until the August meeting. C. Tot Lot Surfacing: The Board discussed the tot lots. Emerson is a big tot lot and it does get a lot of wash off from rain. This expense would come out of the reserve expenses. D. Whittier Lakeside Festival: The decision was made that the Board would communicate thru emails regarding the Festival due to the time frame. The Police department is offering their moral support but unable to offer financial support of the event this year. However, the Board decided last year because it was such a good event for the community they had put money in the budget for it. Last year there were about 1,000 people that attended. Mr. Zimnik is checking into many options for the event like: pony rides, a dunk tank, a parrot show, paddle boats, moon bounce, food, and a radio station and much more. The Board also discussed who they could get donations from for the event, Wal-Mart, Costco and maybe the Aushermans. The Board would like to see it be a success again. E. Homeowner payment Plan Request: The Board discussed that the homeowners are wanting to make the payments. If the Board accepts the payment plan it would stop the fees and the collection procedures.
Requesting the Board grant a payment plan of $300.00 per month until the balance of $2,011.09 is paid in full.
Requesting the Board grant a payment plan in the amount of $40.00 per month for June thru September and increase to $100.00 per month in October until the balance of $606.50 has been paid in full. |
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V. COMMITTEE REPORTS |
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A. ACC: B. Pool Committee: C. Townhouse Committee: none D. Condo Committee: none E. Landscaping Committee: F. Communication Committee: G. Social Committee: H. Treasurer’s Report: none |
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VI. OLD BUSINESS |
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There is a bench that is broken by the lake. The bench does not have any wood on it. It has been this way for some time. The Board would like to see that the bench gets replaced before the festival. |
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VII. NEW BUSINESS |
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The Board and homeowners are very frustrated that some homeowners are not maintaining their properties as they should. The Boards hands have been tied and they have only been able to send out letters to those who are making the violations. The problems are only getting worse. They discussed and decided to form a committee to see what other options they might have. They realize they are probably going to have to think “outside the box” to come up with resolutions. There should be provisions in the bylaws to help deal with this situation. Mr. Lukens offers to head the committee. Management would also be on the committee. Ms. Marino would also like to be on the committee since landscaping is an issue in this. Mr. Lukens will also ask Mr. Bokee and Mr. Simon if they would like to participate. Other Board members were also willing to step up if needed. The committee will be called: Violation Policy Committee. |
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VIII. ADJOURNMENT |
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There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 8:56pm. Motion: To adjourn the meeting. Moser/Zimnik Vote: Unanimous |
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Please note the next scheduled meeting is August 24, 2009 at 7:00PM. |
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Respectfully yours,
Shelly Henning |