Whittier Community Associates HOA, Inc.
Regular Meeting Minutes
March 22, 2010
The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on March 22, 2010 at 7:00 p.m.
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Present
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Absent
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Others Present
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| I. CALL TO ORDER | |
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Mr. Simon, Treasurer of Whittier Community HOA called the regular meeting to order at 7:05pm with a quorum present. |
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II. MINUTES |
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The Board discussed the January minutes. |
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III. CONTINENTAL 2010 POOL SEASON REPORT: |
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Mr.Terpening spoke to the Board and Management about the 2010 Pool Season. He has done a walk thru and repairs are pretty light compared to years past. Mr. Terpening said we should have a pretty smooth season. The Wetherburne Pool needs equalizers but he has not done a final walk thru at that pool. Management has sent life guard applications to Continental. Mr. Terpening stated that a lot of the same lifeguards will be returning from last season. Abby will be the Supervisor again this season. |
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IV. HOMEOWNER FORUM |
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The Board discussed issues with Management that they had noticed in the community.
A new fence looks like it may have been extended onto the common area.
There are trees needing to be trimmed on Charlton House Way and on Ellsworth Drive - behind buildings xxx and xxx. |
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V. MANAGEMENT REPORT |
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A. Snow Removal: The Board and Management discussed the record breaking snow events this past winter and what it did to the budget. The 2010 Annual budget for snow is $21,568.00 and so far in 2010 the Association has had invoices totaling $45,385.00 (almost $24,000.00 over budget). This money comes out of the operating budget. The Board was concerned about the charges for 2/6 – 2/14 of $36,400.00. The Board wanted to see the charges and they asked Management to send them in an email. Management also noted that Scott Hall would be at the April meeting. Vote: Unanimous B. Spring Opening Repairs: Continental Pools is proposing a cost of $8,573.90 for repair-s and supplies needed for opening the pools this spring. There is $10,500.00 in the budget for this. C. Swim Team Request: The Whittier Swim Team has requested the Board’s approval to host swim meets at the Greenleaf Pool on 4 Saturdays 6/19, 6/26, 7/10 and 7/24 from 6am – 12pm. D. Whittier Lake Maintenance: Bill Kirkpatrick of Aquatic Environment consultants (AEC) was recently notified by the City of Frederick that the City is considering cutting the lake maintenance from their budget this year. The City will make a decision by May 1st if they will be treating the lake at all this summer. Three treatments were approved by the Board in a previous meeting. But those treatments were to be in addition to the City’s treatments. The Board does not want to see the lake to revert back to its original problems. The Board thought it would be wise to remind the City that the Association just paid for a $10,000.00 irrigation pump in the City’s pond. The Association is also helping with the school grounds and is also involved in the National Night Out event. The Board want E. Reserve Investments: The Board discussed with Management what the best way to invest the money:
Management recommends the Board leave $21,107.84 in the money market of and invest $25,000.00 into a 6 month CD and $25,000.00into a 2015CD so the funds can remain laddered.
The money market has a balance of $3,612.89. There are three CD’s totaling $46,000.00 that will mature in March and April. Management recommends the Board reinvest $50,000.00 into a one year CD that will mature in April 2011. Motion: That we implement the plan as suggested by Management. F. High Point View Condominiums: Ausherman Development is reapplying to the City of Frederick for approval of a final site plan for 70 condominiums situated on the south side of West Greenleaf Drive, near the water tank. The construction of the 5 buildings is not expected to start for a year. These are supposed to be high-end condos. Ausherman is still looking for a builder. G. Bad Debt Write-Off: The Board discussed the bad debt write offs of 2 properties:
The property***Wetherburne Way was foreclosed on in July 2009. It was sold to a new homeowner in December 2009. There was a pre-foreclosure balance of $606.50 and should be written off to bad debt.
Assessments and uncollected cost are $257.99 Moser/Zimnik Vote: Unanimous
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VI. COMMITTEE REPORTS |
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A. ACC: none B. Pool Committee: none C. Townhouse Committee: none D. Condo Committee: none E. Landscaping Committee:Scott Hall with classic Landscaping will do a walk thru with Mrs. Marino. F. Communication Committee: none G. Social Committee: none H. Treasurer’s Report: We are healthy financially. There are going to be significant expenses to get the Association back from the damage the snow storms caused. We may need to spend money at the school for landscaping but that shouldn’t be too much. I. Ad Hoc Committee FAST Proposed Bubble Enclosure: We are still pursuing it. We have a lot of questions. We are considering the YMCA running it.
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VI. OLD BUSINESS |
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There was no old business discussed. |
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VII. NEW BUSINESS |
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A.New Apartment community next to Walnut Ridge: Management will notify the Board if she hears of anything. B. Tuscanney Drive: The Board was concerned if there was anyone that can clean it up. Management got the Code enforcement to clean it up last time. |
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VIII. ADJOURNMENT |
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There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:15p.m. |
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Please note the next scheduled meeting is April 26, 2010 at 7:00PM. |
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Respectfully yours,
Shelly Henning |
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