Minutes

           
Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

November 22, 2010

The Board of Directors of Whittier Community Association met at the Whittier Elementary School, Frederick, Maryland on November 22, 2010 at 7:20 p.m.


Present

Bill Watt, President
Eric Struntz, Vice President
Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Paul Zimnik, Director
Bill Ryan, Director
Michael Brown, Director
Gary Wass, Director

 

Absent

Gary Simon, Treasurer

Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary
Approximately 36 Homeowners

 

 

I. CALL TO ORDER
 

Mr. Watt, President of Whittier Community HOA called the regular meeting to order at 7:49pm with a quorum present.

 

II. MINUTES

 

The Board discussed the September minutes.
Motion: To approve the minutes.
Struntz/Zimnik Vote: Unanimous

 

III. HOMEOWNER FORUM

 

Discussed in the Annual Meeting that immediately preceded this meeting.

 

IV. MANAGEMENT REPORT

 

A. Solar Light:

The Solar light was discussed at the September meeting. These same lights were just purchased by Ft. Detrick for their tot lots. The light will be on from dusk to dawn with the hopes of reducing loitering and vandalism.
Motion: Move forward to place the light at Carrington Way as recommended.
Struntz/Marino Vote: 7 for 1 abstain

B. ACC Committee Member Appointment:

Tom von Hagel will resign from the ACC Committee as of December 6, 2010. The ACC Committee is asking the Board to appoint Marc Frankenberry to the Committee. At this time they are not sure who will replace Tom.
Motion: Move that we official move to appoint Marc Frankenberry to the committee.
Zimnik/Struntz Vote: Unanimous

C. Community Magnets:

Management has received a quote from Peachtree for the community magnets. Management thought it might be good idea to wait and include with pool passes. The Board decided to table this until the spring.

D.  2011 Budget:

The Board had given their final approval for the 2011 Budget. The Board will need to ratify the email vote. The Final Budget approval notice and coupons will be sent out by mail in November.
Motion: To ratify the final budget that we approved.
Struntz/Ryan Vote: Unanimous

 E. Collection Attorney:

Mr. Weisfield has submitted what he would charge the Association for collection fees. The Board and Homeowners spoke about foreclosures and issues that follow. The Homeowners were concerned about some of these homes and safety issues. The banks try to sell the homes as- as is. The Board asked the community to be involved. The Homeowners were told to call the City of Frederick Code Enforcement to check out the house to make sure if the house is safe. Mr. Weisfield doesn’t charge unless he collects, but if he needs social security numbers then we may have to go to post judgment remedy. The Board would like Management to find out what options we may have from existing attorneys.
Action: Management to find out what options we may have from existing attorneys.

F.  Write-Off to Bad Debt:

The bank foreclosed on the following homes and they have been sold to new owners. The pre-foreclosure balance should be written off to bad debt as there were no excess funds from the sale to pay the balance due. These funds are uncollectable. These debts total to a little over $6,000.00 and we do have $10,000.00 budgeted for bad debt. The new homeowner should know that they don’t have a clear title to the home.
***** $3005.68
***** $445.36
***** $811.25
***** $913.25
****** $896.14
Motion: To write off these five accounts to bad debt.
Marino/Struntz Vote: Unanimous

G.  Deferred Assessment Resolution:

Goldklang Group has recommended for tax purposes that the Association will plan to use any surplus earned this year in the following year.
Motion: Move that the Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Boards discretion.
Zimnik/Ryan Vote: Unanimous

H.  Welcome Information:

The Board thought the Welcome Information looked great. Mr. Zimnik will also put it on the web site.
Motion: That we approve the welcome packet
Zimnik/Ryan Vote: Unanimous

 

 

V. COMMITTEE REPORTS

 

A.  ACC: none
Plastic Fence vs Wood Fence:
The ACC had approved the fence installed in the Vistas and Greenleaf area. The guidelines state that you can install a fence that is like or better quality. The Board determined that this needed to come to some resolution by the Board. The Board also asked that the ACC Committee forward any fence request to the Board with this issue.

B.  Pool Committee: none

C.  Townhouse Committee:  none

D.  Condo Committee: none

E. Landscaping Committee: none

F. Communication Committee: none

G. Social Committee: none

H.  Treasurer’s Report:  none

I. Ad Hoc Committee FAST Proposed Bubble Enclosure:  none

 

 

VI. OLD BUSINESS

 

There was no old business discussed.

 

VII. NEW BUSINESS

 
  1. Election of Officers:
    1. Election for President:
      Motion: Bill Watt for President.
      Struntz/Ryan Vote: Unanimous
    2. Election for Vice-President:
      Motion: Eric Struntz for Vice-President.
      Ryan/Zimnik Vote: Unanimous
    3. Election for Treasurer:
      Motion: Bernarda as Treasurer.
      Zimnik/Ryan Vote: Unanimous
    4. Election for Secretary:
      Motion: Jenny Marino for Secretary.
      Struntz/Zimnik Vote: Unanimous
  2. Sidewalk Repairs:
    The Board asked Management to put on the agenda to discuss if any sidewalks need to be repaired in the community.

 

VIII. ADJOURNMENT

 

There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 8:50p.m.
Motion: To adjourn the meeting.
Struntz/Zimnik Vote: Unanimous

 

 

Please note the next scheduled meeting is Tuesday, January 25, 2011 at 7:00PM.

 

 

Respectfully yours,

 

Shelly Henning
Recording Secretary