Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

February 22, 2011

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on February 22, 2011 at 7:00 p.m.


Bill Watt, President
Eric Struntz, Vice President
Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Paul Zimnik, Director
Gary Wass, Director



Gary Simon, Director
Bill Ryan, Director
Michael Brown, Director

Others Present

Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary




Mr. Bill Watt, President of Whittier Community HOA called the regular meeting to order at 6:59pm with a quorum present.




The Board discussed the January 2011 minutes.
Motion: To accept the minutes as written.
Zimnik/Marino Vote: Unanimous




There were no Homeowners present to address the Board.




A. ****/**** West Palace Green/Maintenance Inspection:

The homeowner is requesting to allow the shrubbery to remain growing through his back fence. The Board had tabled this in January in order to inspect the property and make a decision at this meeting. The Board did inspect the property but only saw vines coming thru instead of a bush but it would look like that because it is winter. The Board agreed that it was hard to know if the shrubbery enhanced the beauty of the property at this time and wanted to look at it again in June. The Board asked Management to release their pool passes and they will look at the shrubbery this summer.
Action: Management to send the homeowners a letter stating that the Board is expecting it to be maintained and will release the pool passes and look at it again in June.

B. Collection Decisions:

The attorney is recommending proceeding with a lawsuit on each of these six accounts. A lawsuit could cost between $300 - $1,000 per account depending on the complexity of the case. Once a judgment is received we can try to garnish bank accounts. The Board discussed setting a limit of what to spend with the attorney on the accounts.
The Accounts are:
***** $4,200.00
***** $5,400.00
***** $7,900.00
***** $1,500.00 (they might have paid something)
***** $7,900.00
***** $4,900.00
Motion: Go after all of these accounts with a limit of $1500.00. If **** is not making payments then we would only want to spend $300.00 on this account. Have the attorney come back to us once their fees reach $1,500.00 with a report.

Zimnik/Struntz Vote: Unanimous

C. Whittier Operating Checking Account:

The Operating Checking Account currently has $293,000.00. As the FDIC limit is $250,000.00, it is recommended that $150,000.00 be placed with Smith Barney in Operating CD’s with $50,000.00 maturing every 3 months. The Board discussed they have done this in years past to protect the money.
Motion: Motion to approve that the $150,000.00 being placed with Smith Barney in Operating CD’s with $50,000.00 maturing every 3 months.
Struntz/ Zimnik Vote: Unanimous






A.  ACC: The new Chair seems to be doing well.

B.  Pool Committee: Management to go with the same company that painted the front doors of the pool to paint the back doors. The Board was in agreement.

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee: Mrs. Marino did a drive thru with Classic. Classic is supposed to send a list of work to be done to Management.

F. Communication Committee: A Board member asked if the financials could now be sent out by email instead of mailing them. This would save paper and cost. Management will check with the office to see if they can do this.

G. Social Committee: None

H.  Treasurer’s Report:  None





There was no old business discussed.




A. Condos: The question was asked if they are moving forward with the new condos. Management thought they are still looking for a builder. The condos are supposed to be upscale condos.

B. Milly’s Delight: There are 58 family homes going to be built at the Barrick’s family farm. Management will send the approved site plan for Mr. Zimnik to post on the web site.

C. The Pub: The Board discussed that the Pub was only open for a short time and closed Super Bowl Sunday night. No one seemed to know why.




There being no additional business for the Board to conduct at this time, the Board meeting adjourned at: 8:14pm.
Motion: To adjourn the meeting.
Struntz/Zimnik Vote: Unanimous



Please note the next scheduled meeting is March 22, 2011 at 7:00PM.



Respectfully yours,


Shelly Henning
Recording Secretary