Whittier Community Associates HOA, Inc.
Regular Meeting Minutes

March 22, 2011

The Board of Directors of Whittier Community Association met at the Somerford House, Frederick, Maryland on March 22, 2011 at 7:00 p.m.


Bernarda Jackson, Treasurer
Jenny Marino, Secretary
Paul Zimnik, Director
Gary Wass, Director
Bill Ryan, Director
Michael Brown, Director



Bill Watt, President
Eric Struntz, Vice President

Others Present

Scott Hall, Owner of Classic Landscaping
Donna Lee Kudla, Account Manager, Classic Landscaping
Bob Terpening, Regional Manager, Continental Pools
George Long Chairmen of the ACC Committee
Dave Fowler, Resident
Nancy Keen, Vanguard Management, Community Representative
Shelly Henning, Recording Secretary




Mr. Paul Zimnik, Director of Community HOA called the regular meeting to order at 7:00pm with a quorum present.




The Board discussed the February 2011 minutes and to accept the minutes with 3 changes.
Motion: To approve the minutes with the three changes.
Marino/Brown Vote: 2 Abstain 4 For




A homeowner wanted to report back to the Board that his Radon levels had dropped dramatically because of the two different actions he took. He used a fan system and sealants. The Board appreciated his input and passing the information to the community.




A. Classic Landscaping Management addressed the Board:

Classic Landscaping would like any feedback on the landscaping. Classic has looked over the turf and what areas need to have turf building and that it would be best to do in the fall probably September. The roses did not bloom last year and Mr. Hall said he would check to see if they were Knock-out roses or not. He said they may need to be pruned again in the fall. Management asked Classic to keep an eye on edging and shrub pruning. A Board member mentioned there was damage to the grass due to snow removal near his townhome. Classic said they would check into it. The grass in the reforestation area is still Ausherman’s responsibility to cut at this time.

B. Whittier School Grounds Maintenance:

Classic Landscaping has mulched, pruned shrubs, edged and weeded the beds at the school because of the high profile location of the school in the neighborhood. The cost has remained the same as it was last year, $4,348.00. The school still does not have funds to take care of the grounds. Several of the Board members felt that it has been worth the cost because it helps to keep the property value up for the neighborhood. The funds have already been built into the Landscape budget.
Motion: Motion to approve.
Ryan/Brown Vote: 1 Oppose 4 For

C. Continental Management addressed the Board:

Mr. Terpening spoke to the Board about the pools and this pool season. He stated that Wetherburne did not need as many repairs that he originally thought. However, the lifeguard’s footboards and seats need to be replaced at the Wetherburne pool. Cobblestone’s pool has a cracked skimmer. The cost to repair it is mostly labor. It is the 3rd skimmer on this pool. Mr. Terpening assured the Board and Management if this skimmer needed to be replaced in the next year he would replace it at no charge to the community. He was hoping to have the inspections for the pool in April. Abby will still be here along with a lot of repeating staff. Management noted that pool passes will be distributed in April.

D. Spring Pool Repair Proposals:

The Budget for the pools in April is $10,500.00 for spring pool repair and supplies. These repairs are within what we budgeted. It was also discussed that we also collect income from outside pool memberships.
Motion: To approve the opening repairs for the pools.
Marino/Brown Vote: Unanimous

E. Whittier Swim Team:

The Swimteam requested the Greenleaf pool for practices from 9-10:45am MWF and 7-8:30 T-Th from June 20 to July 31st and Monday thru Thursday from 7-8:30pm from May 30 to June 16. The Swimteam would also like to hold meets at the Greenleaf pool from 8am-12pm June 25, July 9 and July 16.
Motion: Move to approve it.
Ryan/Jackson Vote: Unanimous

F. Variance Request/Front Door:

The Board discussed the allowance of a variance to front doors in the townhomes. All the doors are the same now. There are differences in the storm doors. There is a variance in garage doors in the single family homes. The Board wanted to table until the Board members that were not in attendance could give their input.





A.  ACC: George Long Chairman of the ACC Committee addressed the Board regarding the new area. One home has a stone wall about 31/2feet high and they were not sure if this was approved. There was some question if it was a retaining wall or not. He will send Management the address. The Board has requested that the ACC Committee bring any Vista fence issues to the Board unless it is the standard fence that has been established in the Vistas. They also discussed adding Dave Fowler to the ACC Committee.
Motion: Move that Dave Fowler be appointed for the ACC Committee. Ryan/Jackson Vote: Unanimous

B.  Pool Committee: none

C.  Townhouse Committee: none

D.  Condo Committee: none

E. Landscaping Committee: none

F. Communication Committee: none

G. Social Committee: 1. Yard Sale: The Yard sale is June 11th. It is at individual homes. The Association puts signs up and will put ads in the paper.
2. National Night Out & Lakeside Festival: The event will be the 1st Tuesday in August. Lakeside Festival is done the same night in conjunction with National Night Out. The Board is looking for sponsors for the Lakeside Festival.

H.  Treasurer’s Report:  None





A. Going paperless on the financial report:
The Board discussed the pros and cons of going paperless for the financial report. Vanguard’s policy is that either all Board members receive the report electronically or everyone gets it by mail. Some Board member’s would prefer it electronically and others still would like it by mail. The Board decided to table this discussion and have Management ask for a vote by email from all of the Board members.




A. Dog Waste Stations:
A Board member asked if it would be possible to get the dog waste stations. Management stated then we would have to hire a service to pick up the waste from the stations. The Board determined if it becomes an issue then we can revisit this at a future meeting.




There being no additional business for the Board to conduct at this time, the Board meeting adjourned at 9:00pm.
Motion: Motion to adjourn the meeting.
Ryan/Jackson Vote: Unanimous



Please note the next scheduled meeting is April 26 at 7:00PM.



Respectfully yours,


Shelly Henning
Recording Secretary